Food Safety Documentation Specialist

Hlf 2023 • Portsmouth, NH

73d • Onsite

About The Position

Maintain and support onsite FSQA program and supporting documentation, ensuring they remain current, compliant, and effectively implemented across the facility. Conduct HACCP verification activities, including record review, prerequisite program verification, and support for validation and reassessment needs. Partnering with Quality and site leadership to coordinate audit readiness efforts by organizing documentation, ensuring record accuracy, and maintaining program elements in a state of continuous compliance. Support the site’s CAPA documentation process, including issue intake, support for root-cause investigations, corrective action tracking, and verification that actions are effectively implemented and sustained. Coordinate customer complaint activities, including data review, investigation support, documentation accuracy, and timely communication of findings to the QA Manager. Oversee document control for all FSQA-related materials, ensuring documents and records are properly maintained, updated, and aligned with regulatory, customer, and company requirements. Support Quality leadership and the site with internal and external audits by preparing required materials, participating in audit activities, and ensuring timely and accurate follow-up on findings. Perform routine program verification checks to confirm compliance and promptly escalate gaps, risks, or emerging issues to the Plant Quality & Food Safety Manager. Collaborate with cross-functional partners—including Production, Sanitation, and Maintenance—to reinforce food safety expectations and support effective program execution. Contribute to a culture of continuous audit readiness by identifying emerging risks, supporting corrective actions, and promoting consistent adherence to FSQA standards and behaviors.

Requirements

• Post secondary education: Associates degree, Bachelor’s degree in Food Science, Microbiology, Biology, or a related field; equivalent experience in food manufacturing may be considered.
• 2-4 years of experience in food safety, quality assurance, regulatory compliance, or related roles within a food manufacturing environment.
• Working knowledge of HACCP, GMPs, and food safety regulatory requirements (FDA/USDA, FSMA, customer standards).
• Strong organization, documentation and record-keeping skills with high attention to detail and accuracy.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and comfort working in digital document control systems.

Nice To Haves

• Experience with audit preparation, documentation management, or CAPA processes is strongly preferred.

Responsibilities

• Maintain and support onsite FSQA program and supporting documentation, ensuring they remain current, compliant, and effectively implemented across the facility.
• Conduct HACCP verification activities, including record review, prerequisite program verification, and support for validation and reassessment needs.
• Partner with Quality and site leadership to coordinate audit readiness efforts by organizing documentation, ensuring record accuracy, and maintaining program elements in a state of continuous compliance.
• Support the site’s CAPA documentation process, including issue intake, support for root-cause investigations, corrective action tracking, and verification that actions are effectively implemented and sustained.
• Coordinate customer complaint activities, including data review, investigation support, documentation accuracy, and timely communication of findings to the QA Manager.
• Oversee document control for all FSQA-related materials, ensuring documents and records are properly maintained, updated, and aligned with regulatory, customer, and company requirements.
• Support Quality leadership and the site with internal and external audits by preparing required materials, participating in audit activities, and ensuring timely and accurate follow-up on findings.
• Perform routine program verification checks to confirm compliance and promptly escalate gaps, risks, or emerging issues to the Plant Quality & Food Safety Manager.
• Collaborate with cross-functional partners—including Production, Sanitation, and Maintenance—to reinforce food safety expectations and support effective program execution.
• Contribute to a culture of continuous audit readiness by identifying emerging risks, supporting corrective actions, and promoting consistent adherence to FSQA standards and behaviors.

Benefits

• safety, wellness, health and sustainability of the overall organization

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree