QA Specialist – Food Safety Documentation & Technical Specifications

FOODMatch•New York, NY

11d•$75,000 - $85,000

About The Position

FOODMatch is seeking a QA Specialist responsible for managing food safety, quality, certification, and product specification programs across its supplier network. The role owns supplier compliance documentation, certification management, and technical product specifications to help ensure products meet regulatory, customer, and internal quality requirements. It connects suppliers with Quality Assurance, Commercial, and Operations teams by maintaining accurate, audit-ready documentation and clearly defined product standards. The position manages supplier food safety records and certification and sustainability programs; develops and maintains supplier and finished-product specifications and quality standards; evaluates products and quality data; supports audits and continuous improvement; and collaborates with internal teams and external partners on supplier qualification, product onboarding, and commercialization. The role reviews approximately 20–30 samples per week. Success is measured by complete and current supplier documentation, accurate and consistently applied product specifications, certification and compliance programs in good standing, effective audit support with minimal findings, proactive resolution of quality gaps, and continuous improvement of documentation and compliance processes.

Requirements

At least 3 years of experience in food quality, food safety, supplier quality, specifications management, or regulatory compliance.
Working knowledge of HACCP, GFSI certification schemes, supplier approval programs, and food safety systems.
Experience managing technical specifications, certifications, and compliance documentation.
Familiarity with organoleptic evaluation and product quality standards.
Strong organizational skills and exceptional attention to detail.
Proficiency in Microsoft Office and document management systems.
Excellent communication, analytical, and problem-solving skills.

Nice To Haves

Bachelor’s degree in Food Science, Food Technology, Quality Assurance, Microbiology, or a related field preferred.

Responsibilities

Collect, review, and maintain supplier food safety documentation, including GFSI certifications, audit reports, Hazard Analysis, HACCP plans, and product certifications.
Track certification validity, renewal timelines, and supplier compliance status.
Review supplier documentation for completeness, accuracy, and alignment with company requirements.
Maintain organized, audit-ready document repositories and databases.
Support supplier onboarding and ongoing compliance management.
Manage participation in certification and sustainability programs, including Organic, Non-GMO Project, Kosher, Repurpose Global Plastic Recovery, and EPR programs.
Coordinate with suppliers, certification bodies, and third-party program administrators.
Ensure timely program submissions, renewals, and compliance documentation.
Monitor regulatory and certification requirements affecting the product portfolio.
Track certification status and maintain related records.
Develop, maintain, and manage supplier and finished-product specifications.
Establish and document product quality and organoleptic standards, including appearance, color, texture, flavor, aroma, and other key attributes.
Ensure specifications align with regulatory requirements, customer expectations, and company standards.
Support new product and supplier onboarding through specification development and review.
Evaluate products and quality data against established standards, identify gaps and opportunities for improvement, and review 20–30 samples per week.
Collaborate with suppliers and internal teams to address quality issues and implement corrective actions.
Maintain specification accuracy, consistency, version control, and standardization across product categories.
Track and report quality and compliance metrics, including supplier compliance, audit performance, certification status, and specification management.
Support internal, customer, certification, and regulatory audits.
Develop and maintain SOPs related to documentation, specifications, certifications, and quality programs.
Identify opportunities to improve processes, documentation systems, and compliance programs.
Work closely with Customer Experience, Operations, and Supply Chain teams to support business objectives.
Coordinate with suppliers and certification bodies to ensure compliance with company standards.
Support supplier qualification, product onboarding, and commercialization activities.
Ensure alignment among food safety requirements, product specifications, quality standards, and customer expectations.