Food & Beverage Administrative Assistant

Montage International•Laguna Beach, CA

1d•Onsite

About The Position

The Administrative Assistant is an essential member of the team. This role aids the Managers by completing administrative tasks in a timely and accurate manner. We are seeking an Administrative Assistant to provide support to the team with their skills and professionalism. This role will include a wide variety of administrative functions.

Requirements

High School Diploma or equivalent is required
Two (2) plus years’ experience in an administrative role within an upscale hotel
Strong customer service skills
Must have intermediate skills with Microsoft Office products; Word, Excel, PowerPoint, and Outlook
Excellent verbal and written communication skills required

Nice To Haves

Bachelor’s Degree preferred
Opera preferred
Knowledge of hotel food and beverage operations preferred

Responsibilities

Performing clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages
Responsible for OpenTable Management
Birchstreet PO Orderings
Indesign
Coordinating meetings and recording minutes
Scheduling travel arrangements when needed
Preparing departmental communication pieces
Assisting in menu design and production for weekly, seasonal, and annual features
Coordinating and maintaining vendor/supplier information
Ordering office supplies and ensuring that the department is adequately stocked
Entering data for select invoices and products
Assisting in recruiting, scheduling interviews, and training for new hires
Supporting the department with time management on execution of projects
Unifying and maintaining all internal documents
Responding to visitor and guest requests, questions, and concerns
Facilitating resolution when possible or referring individuals to the appropriate manager
Ensuring all office equipment, printers, and phones are maintained and fully functional