Food and Beverage Coordinator

Bluejack National•Montgomery, TX

2d•Onsite

About The Position

The Food & Beverage Coordinator provides administrative and operational support to the Food & Beverage leadership team by coordinating events, entertainment, vendor relationships, restaurant promotions, and departmental communications. This role ensures the successful planning and execution of food and beverage activations while maintaining exceptional organization, attention to detail, and a high standard of member service. The ideal candidate is highly organized, thrives in a fast-paced hospitality environment, and enjoys balancing administrative responsibilities with event execution.

Requirements

Minimum of 2 years of experience in hospitality, food and beverage, event coordination, or administrative support.
Strong organizational and multitasking skills.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
Ability to manage multiple priorities while maintaining exceptional attention to detail.
Exceptional organizational and project management skills.
Strong interpersonal and relationship-building abilities.
Professional appearance and demeanor.
Ability to work independently while collaborating across multiple departments.
Strong problem-solving and time-management skills.
Ability to maintain confidentiality and exercise sound judgment.
High School diploma, GED certificate, or relevant work experience.
Must possess a valid Texas Driver’s License and meet the driver safety policy requirements.

Nice To Haves

Associate degree in Hospitality Management, Business Administration, Event Management, or related field preferred.
Experience in a private club, luxury resort, hotel, or upscale restaurant preferred.
Experience with restaurant POS, event management, or club management software is a plus.
Passion for creating exceptional hospitality experiences.

Responsibilities

Coordinate and assist with the planning and execution of Food & Beverage activations, member events, holiday programming, wine dinners, chef experiences, and seasonal promotions.
Work closely with culinary, service, marketing, and operations teams to ensure successful event execution.
Maintain event timelines, planning documents, and operational checklists.
Assist with onsite event setup, coordination, and breakdown as needed.
Source, coordinate, and schedule entertainment including musicians, DJs, specialty performers, and other event vendors.
Obtain pricing, negotiate scheduling, and maintain vendor communications.
Coordinate vendor agreements, insurance documentation, and event logistics.
Maintain positive relationships with preferred vendors while identifying new opportunities that enhance the member experience.
Process invoices and submit vendor payments in accordance with company procedures.
Maintain departmental files, contracts, and event documentation.
Track event budgets, deposits, and expenses.
Assist with monthly reporting and reconciliation of event costs.
Prepare, proofread, print, and distribute restaurant menus, wine lists, promotional materials, table tents, event signage, and other collateral.
Coordinate updates with Marketing to ensure branding standards are maintained.
Assist with reservations and event communications as needed.
Prepare detailed Restaurant Event Orders (REOs) for large parties, private dining events, and member functions.
Communicate event specifications with culinary, service, banquets, and operations teams.
Confirm room setups, menus, beverage selections, timelines, audiovisual needs, and special member requests.
Ensure all departments receive accurate and timely event information.
Maintain departmental calendars for events and entertainment.
Coordinate meeting agendas and maintain action item follow-up.
Assist leaders with scheduling, supply ordering, and special projects.
Support daily restaurant and banquet operations during high-volume periods.