Flight Operations Training Coordinator

Clay Lacy Aviation

2d•Remote

About The Position

At Clay Lacy Aviation, we’ve built a legacy of excellence by combining innovation, safety, and exceptional service. We’re looking for people who share our passion for aviation and our commitment to doing the right thing. Here, curiosity and continuous learning are valued, and teamwork is essential. If you’re ready to contribute your skills in a supportive, high-performing environment where every detail matters, you’ll find opportunities to grow your career and be part of shaping the future of private aviation. Position Summary The Flight Operations Training Coordinator is responsible for supporting, administering, and maintaining all aspects of Clay Lacy Aviation’s Flight Operations training programs. This role interfaces with contract training providers, internal stakeholders, and business partners to ensure the effective delivery and compliance of all training activities. The Training Coordinator provides direct administrative assistance to the Director of Training and ensures that all training operations comply with applicable federal regulations. This position plays a key role in promoting Clay Lacy Aviation’s mission, vision, and values by fostering a collaborative team environment that enhances safety, service, and value for our customers and employees.

Requirements

Strong written and verbal communication skills with a professional and service‑focused approach
Proactive, collaborative approach to problem‑solving with a focus on solutions and continuous improvement.
Advanced proficiency in the Microsoft Office Suite (Excel, Outlook, Word, Teams).
Strong instructional and facilitation skills with the ability to effectively engage groups in training environments.
Ability to interact professionally with employees at all levels of the organization.
Demonstrated ability to manage multiple projects simultaneously with time‑sensitive deadlines.
Excellent organizational skills with the ability to prioritize competing tasks effectively.
Strong written and verbal communication skills with a professional, service‑oriented approach.
High attention to detail and accuracy in scheduling, documentation, and recordkeeping.
Ability to work both independently and collaboratively in a fast‑paced, dynamic operational environment.
Ability to perform basic data analysis and interpret information for planning and compliance
Commitment to maintaining confidentiality and handling sensitive information appropriately.
High school diploma or equivalent required
Prior experience in a Part 135 or corporate aviation environment strongly preferred
Demonstrated experience coordinating training programs, including working with third-party training providers
Working knowledge of crew qualification cycles and recurrent training requirements
Proven ability to support cross-functional teams, including Flight Operations, Human Resources, Safety, and Aircraft Management

Nice To Haves

associate’s or bachelor’s degree preferred
Educational background or relevant coursework in Training, Aviation Management, Business Administration, or a related field preferred

Responsibilities

Run crew due/expiring reports to identify required training and schedule accordingly.
Respond and handle all pilot, cabin attendant and maintenance training requests in a timely manner.
Coordinate and schedule all pilot training for assigned accounts
Proactively schedule International Procedures, CPDLC, ADS‑B, and other required training—including new‑hire requirements.
Proactively schedule all Company Recurrent and Emergency Drills training events.
Manage and process training cancellations to ensure compliance with 30‑day cancellation policies.
Monitor employee separations and promptly cancel training events with centers as needed.
Communicate changes to new and existing training events with the Operations Resource Manager to ensure crew and aircraft calendars in Avianis remain accurate.
Ensure training is scheduled for all crew members for current and upcoming year
Support audits, Smartsheet improvements, and special projects
Process training center billing requests
Work with Aircraft Managers to prioritize and schedule training
Maintain accurate schedules and availability for assigned ACMs
Partner with Flight Operations Leadership, the Safety Department and HR to ensure regulatory compliance
Identify process improvements and efficiency opportunities
Manage third‑party vendor relationships
Provide timely and accurate crew‑related data to internal departments