FLEET SUPERVISOR

Arizona Department of Administration•Phoenix, AZ

1d•Hybrid

About The Position

The Department of Economic Security is seeking an experienced and highly motivated individual to join our team as a Fleet Supervisor. The Fleet Supervisor is responsible for the supervision of the Fleet Unit. This position will manage, develop, implement, and monitor policies related to the unit's functions. The fleet Supervisor unit will maintain the department's fleet of vehicles used for agency business and improve efficiency, effectiveness, and accountability in this area. This position is also responsible for the creation and tracking of all DES critical fleet data reporting. Also responsible for the presentation of fleet data metrics and communicating that data to the agency at large. This position will develop and maintain effective interpersonal relationships with vendors, internal and external customers and other professionals in similar fields in other state agencies. They will manage and complete special projects to ensure the achievement of agency goals. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

Agency mission, goals and objectives.
State and Agency policies & procedures related to the various business activities.
Contemporary management practices including motivating and mentoring staff.
Project management techniques.
Personal computer and related software such as Microsoft and Google Suite.
Principles and practices of fleet operations.
Monitoring and evaluating complex budgets.
State procurement and accounts payable processes.
Supply and equipment inventory systems
Project management and oversight.
Managing and mentoring staff.
Time management.
Conflict resolution.
Developing and implementing departmental.
Communicate effectively (both oral and written policies and strategic plans).
Using judgment when dealing with internal and external customers.
Manage projects.
Prioritize tasks.
Analyze complex problems or issues.
Interpret state and federal laws.
Manage multiple tasks in an accurate and timely manner.
Work independently as well as a member of a team.
Driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Employee shall obtain and maintain a valid Level One fingerprint clearance card that meets DES requirements for a Level One card pursuant to Arizona Revised Statute 41-1969.

Nice To Haves

Two (2) years of supervision/management experience. A Bachelor's degree from an accredited college or university in management, business administration, public administration, accounting, or related field will substitute for one (1) year of experience.

Responsibilities

Directly and through subordinate staff, assigns, monitors, and approves work.
Responsible for coaching and mentoring the fleet team on vehicle scheduled maintenance, updating utilization reports, safe driving educational materials.
Ensure compliance with department, federal, and state laws, rules, regulations, and policies as they apply to DES.
Identifies strategies and tactics to improve efficiency, effectiveness, accountability, and customer service.
Prepares a variety of correspondence and reports for agency management, including narrative and statistical reports on fleet utilization and expenditures.
Monitors fleet expenditures and determines the most cost-effective use of state vehicles. Develops, implements, and acquisition as necessary costs and revises vehicle DES fleet assignments policies for the program's procedures.
Creation of the annual budget for equipment acquisition costs and vehicle assignments for the programs within the agency. Address high-priority requests from agency leadership.
Responsible for all aspects of new vehicle purchases; title, registration and coordination of deployment with agency leadership.
Responsible for working with outside agencies in preparation of documentation for the disposal of agency vehicles and delivering documents to the Arizona Department of Transportation (ADOT) for vehicle auction/sales.
Represents the Department in a variety of meetings with other state agency officials (e.g. ADOT, Arizona Department of Administration (ADOA), Department of Economic Security (DES), etc.)
Provides mentoring and coaching to agency personnel on all processes and procedures related to fleet vehicles such as vehicle breakdown procedures, accident process, and coordinates with outside entities on vehicle repairs.

Benefits

Affordable medical, dental, life, and short-term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
10 paid holidays per year
Paid vacation and sick time
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities