Fleet Specialist I

East Texas A&M University • Commerce, TX

2d

About The Position

The Fleet Specialist I is an entry-level operational role in East Texas A&M University's Transportation Department. The position coordinates and maintains university fleet vehicles and transportation resources. It performs vehicle inspections, maintains fleet records, coordinates maintenance and repairs, assists with driver certification and training, supports transportation operations, and helps ensure compliance with applicable safety and regulatory requirements. The role may also serve as a substitute driver when operational needs require and the employee is properly licensed, and supports emergency response.

Requirements

• High school diploma or GED.
• Two years of related experience.
• Basic knowledge of Microsoft Word, Excel, and PowerPoint.
• Ability to troubleshoot and diagnose equipment problems.
• Ability to conduct training classes.
• Ability to multitask, work cooperatively with others, and demonstrate strong interpersonal skills.
• Valid Texas Driver’s License (Commercial Class B), or ability to acquire one within 180 days of employment.
• Ability to inspect vehicles and equipment in indoor and outdoor environments.
• Ability to stand, walk, bend, stoop, kneel, and climb in and out of vehicles for extended periods.
• Ability to lift, move, and carry materials and supplies weighing up to 25 pounds.
• Ability to work in varying weather conditions.
• Ability to operate university vehicles and transportation equipment.

Nice To Haves

• Experience maintaining vehicle records or fleet databases.
• Experience coordinating maintenance or repair services.
• Experience using Microsoft Excel for tracking and reporting.
• Experience supporting transportation or motor pool operations.

Responsibilities

• Conduct routine fleet vehicle inspections and identify maintenance, repair, cleaning, or safety needs.
• Coordinate preventive maintenance, repairs, inspections, and service appointments with internal and external providers.
• Maintain fleet records, including maintenance, fuel usage, mileage, registrations, permits, and related documentation.
• Enter and update vehicle information in fleet management systems and applicable State of Texas vehicle reporting systems.
• Assist with vehicle registration renewals, title processing, and compliance with applicable state, federal, university, and departmental requirements.
• Monitor fleet inventory and coordinate purchasing and stocking of vehicle and cleaning supplies.
• Assist with departmental inventory records and annual inventory activities.
• Coordinate vehicle cleaning and fueling to keep vehicles safe and operational.
• Support driver certification processes and maintain associated records and documentation.
• Conduct vehicle safety orientations and provide basic operational training to authorized drivers.
• Assist with transportation schedules, rider lists, transportation requests, and driver assignments.
• Prepare monthly and recurring fleet reports, including fuel, toll, vehicle usage, maintenance, and motor pool reports.
• Serve as a substitute driver when operational needs require and when properly licensed.
• Communicate with drivers, vendors, and university departments about vehicle availability, maintenance status, and transportation needs.
• Support and participate in emergency response.
• Perform other duties as assigned.

Benefits

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• Employer contributions toward employee health and basic life insurance premiums.
• 12–15 days of annual paid holidays.
• Up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.
• Access to research opportunities at a designated R2 Research Institution.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED