Fleet Specialist I

Texas A&M University System • Commerce, TX

3d • Onsite

About The Position

Entry-level operational role in the Transportation Department responsible for coordinating and maintaining university fleet vehicles and transportation resources. The position conducts vehicle inspections; maintains fleet records; coordinates maintenance and repairs; assists with driver certification and training; supports transportation operations; and helps ensure compliance with applicable safety and regulatory requirements.

The Fleet Specialist I also supports transportation schedules and requests, prepares recurring fleet reports, communicates with drivers, vendors, and university departments, and serves as a substitute driver when operational needs require and the employee is properly licensed. The role supports and participates in emergency response and performs other duties as assigned.

Requirements

• High school diploma or GED.
• Two years of related experience.
• Basic knowledge of Microsoft Word, Excel, and PowerPoint.
• Ability to troubleshoot and diagnose equipment problems.
• Ability to conduct training classes.
• Ability to multitask and work cooperatively with others, with strong interpersonal skills.
• Valid Texas Driver’s License (Commercial Class B), or ability to acquire one within 180 days of employment.
• Ability to inspect vehicles and equipment in indoor and outdoor environments.
• Ability to stand, walk, bend, stoop, kneel, and climb in and out of vehicles for extended periods.
• Ability to lift, move, and carry materials and supplies up to 25 pounds.
• Ability to work in varying weather conditions.
• Ability to operate university vehicles and transportation equipment.
• Ability to maintain the security and integrity of critical infrastructure.

Nice To Haves

• Experience maintaining vehicle records or fleet databases.
• Experience coordinating maintenance or repair services.
• Experience using Microsoft Excel for tracking and reporting.
• Experience supporting transportation or motor pool operations.

Responsibilities

• Conduct routine fleet vehicle inspections and identify maintenance, repair, cleaning, or safety needs.
• Coordinate preventive maintenance, repairs, inspections, and service appointments with internal and external providers.
• Maintain records of vehicle maintenance, fuel usage, mileage, registrations, permits, and related documentation.
• Enter and update vehicle information in fleet management systems and applicable State of Texas vehicle reporting systems.
• Assist with registration renewals, title processing, and compliance with applicable state, federal, university, and departmental requirements.
• Monitor fleet inventory and coordinate purchasing and stocking vehicle and cleaning supplies.
• Maintain departmental inventory records and assist with annual inventory activities.
• Coordinate vehicle cleaning and fueling to keep vehicles safe and operational.
• Support driver certification processes and maintain associated records and documentation.
• Conduct vehicle safety orientations and provide basic operational training to authorized drivers.
• Assist with transportation schedules, rider lists, transportation requests, and driver assignments.
• Prepare monthly and recurring reports related to fuel, tolls, vehicle usage, maintenance, and motor pool operations.
• Serve as a substitute driver when operational needs require and when properly licensed.
• Communicate with drivers, vendors, and university departments about vehicle availability, maintenance status, and transportation needs.
• Support and participate in emergency response.
• Perform other duties as assigned.

Benefits

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive health, dental, vision, life, and long-term disability insurance.
• Employer contributions toward employee health and basic life insurance premiums.
• 12–15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas, with optional additional retirement plans.
• Physical wellness program and wellness release time for eligible employees.
• Access to research opportunities at a designated R2 Research Institution.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED