Fleet Services Assistant III (Facilities Division)

Lawrence Berkeley National Laboratory•Berkeley, CA

5d•$37 - $50•Onsite

About The Position

Lawrence Berkeley National Lab’s Facilities Division is hiring a Fleet Services Assistant III to provide customer-oriented support for the operational readiness of its GSA-leased, agency-owned vehicles, and other motorized equipment. The position serves as a primary point of contact for vendor services, coordinates complex maintenance schedules, and supports fleet operations that meet the Laboratory’s safety and professional-care standards. Under the direction of the Fleet Manager, the assistant oversees day-to-day fleet services and provides guidance to support personnel. The anticipated start date is December 1, 2026. The position is exclusively available to current Berkeley Lab employees and individuals in layoff status with preferential rehire rights from Berkeley Lab. This is a full-time, career appointment, non-exempt from overtime pay and represented by a union. Work is performed onsite at Lawrence Berkeley National Lab in Berkeley, California. Work schedules depend on business needs. The position is subject to a background check; candidates must be eligible to work in the United States at hire, and visa sponsorship is unavailable. Relocation assistance is not offered. The budgeted salary range is $37.08–$49.66 per hour, with the rate based on qualifications, experience, and other stated factors.

Requirements

High school diploma or equivalent knowledge or training.
At least 6 years of experience in administrative or maintenance roles.
Proficiency with Microsoft Office Suite and Google Workspace.
Strong data-entry skills and ability to maintain accurate digital records.
Valid California driver’s license.
Experience planning, coordinating, and executing programs.
Strong verbal and written communication skills and attention to detail.
Ability to read and follow instructions in technical vehicle documents, safety protocols, and policy requirements.
Ability to lift up to 50 pounds, climb stairs, enter and exit vehicles, and navigate hilly terrain.

Nice To Haves

Associate degree or equivalent experience.
Experience with fleet maintenance and tracking software.
Working knowledge of interpreting manuals, procedure documents, and protocols.
Familiarity with GSA fleet and/or federal management policies and procedures.
Familiarity with safety protocols and Environmental Health & Safety (EH&S) standards.
Understanding of Berkeley Lab, the University of California, the Department of Energy, and/or local, state, and federal policies, procedures, and regulations.
Familiarity with Department of Motor Vehicles laws and general vehicle safety measures.

Responsibilities

Coordinate and track preventive maintenance, inspections, smog checks, repairs, modifications, and maintenance for GSA-leased, agency-owned, and other motor equipment.
Monitor GSA vehicle maintenance timeliness, telematics-device status, and CARB reporting requirements to support compliance with federal and state regulations.
Use Maximo and GSA Fleet systems to maintain accurate maintenance records, update service logs, and review data for anomalies.
Review information and performance issues and prepare clear, factual summaries for the Fleet Manager.
Promptly bring concerns, delays, and operational issues requiring supervisory decisions to the Fleet Manager’s attention.
Transfer vehicles to and from scheduled detailing, maintenance, and repair services.
Work with local vendors to obtain modification and repair quotes, track service timelines, and resolve routine scheduling or billing discrepancies.
Provide courteous, responsive, and clear customer service in coordinating fleet services.
Build relationships across organizational levels and divisions to coordinate preventive maintenance, modifications, and complex accident-report processing.
Assist with general office tasks and site operations as departmental and client needs change.
Ensure shared vehicles are fueled, third-party detailed, and ready for operational deployment.
Serve as the fleet administrative resource and provide information and guidance to the Fleet Maintenance Assistant.
Track and perform quarterly basic visual assessments to check adherence to safety protocols and EH&S standards, following the Fleet Manager’s guidance.
Process departmental administrative requests and vehicle exchanges, and prepare monthly fuel or usage reports for management review.