Fleet Operations Specialist
About The Position
The Fleet Operations Specialist supports Elara Caring’s fleet operations by executing fleet lifecycle transactions and making operational decisions that optimize routing, asset utilization, service delivery, and vehicle readiness. The role evaluates fleet conditions, performance data, and operational constraints; analyzes telematics, fuel usage, maintenance records, and compliance data; and recommends improvements to support operational and strategic planning. The specialist coordinates with operations teams, risk and safety, procurement, leadership, vendors, and other partners. The role ensures compliance with regulatory requirements, safety standards, and internal policies, and leads decision-making and coordination during breakdowns, delays, and other operational disruptions. It also identifies workflow inefficiencies and proposes ways to improve productivity, cost efficiency, and service reliability. The position reports to the Fleet Manager. It requires travel to the home office for meetings two to three times per year. When within reasonable proximity of the corporate location, the role has in-office work expectations two days per week.
Requirements
- Bachelor’s degree in a business-related or supply chain field.
- 4–6 years of experience in fleet operations, logistics, or a similar operational or analytical role.
- Strong analytical and critical-thinking abilities.
- Confident decision-making in fast-moving operational environments.
- Ability to interpret complex data and translate insights into action.
- Clear communication and cross-team collaboration skills.
- Understanding of different data systems and workflows.
- High attention to detail and a continuous improvement mindset.
- High proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.
Responsibilities
- Execute fleet lifecycle transactions with business unit leaders using defined processes and workflows.
- Evaluate fleet conditions, performance data, and operational constraints to make timely decisions that optimize routing, asset utilization, and service delivery.
- Monitor vehicle availability, maintenance schedules, and downtime trends to ensure operational readiness and address risks proactively.
- Analyze telematics, fuel usage, maintenance records, and compliance data to identify patterns, recommend improvements, and support strategic planning.
- Collaborate with operations teams, risk and safety, procurement, and leadership to align fleet operations with organizational goals.
- Ensure adherence to regulatory requirements, safety standards, and internal policies; escalate issues and recommend corrective actions as needed.
- Support decisions about service providers, maintenance partners, and equipment suppliers by evaluating performance, cost, and operational impact.
- Identify inefficiencies in fleet workflows and propose solutions to improve productivity, reduce costs, and increase service reliability.
- Lead decision-making during breakdowns, delays, or operational disruptions; coordinate resources and communicate impacts to stakeholders.
Benefits
- Competitive compensation package.
- Tuition reimbursement for full-time staff and continuing education opportunities at no cost for all employees.
- Opportunities for advancement.
- Comprehensive medical, dental, and vision insurance plans.
- 401(k) with employer match.
- Paid time off and paid holidays.
- Family and pet bereavement leave.
- Pet insurance.
- Collaborative work environment.
- Opportunity to make a difference.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
