Fleet Operations Coordinator

State of Maine•Augusta, ME

2d•$21 - $29•Onsite

About The Position

Central Fleet Management is seeking a Fleet Operations Coordinator to provide fleet guidance and administrative services for the State of Maine’s light-duty vehicle fleet, including standard, electric, hybrid, and plug-in vehicles. The coordinator supports state departments and agencies with vehicle repairs, accidents, policies and procedures, vehicle assignments, fleet use, and vehicle disposal. The role is part of a team that centrally manages the state fleet so agencies can focus on delivering public services. Work is performed under limited supervision, and offers opportunities to develop skills and advance within the organization and State government. The position coordinates vehicle assignments and returns, determines vehicle types suited to agency needs, authorizes repairs and maintenance, processes vehicle expenses, reviews accident reports, and prepares vehicles for auction. It also maintains vehicle records and controls related resources such as vehicle credit cards and toll passes.

Requirements

Four years of experience in automotive service, including one year of administrative experience.
Knowledge of modern office management principles, practices, procedures, and equipment.
Knowledge of the operation, repair, maintenance, parts, and procedures for standard, electric, hybrid, and plug-in vehicles.
Knowledge of advanced vehicle technologies and internal-combustion-engine terminology.
Knowledge of plug-in hybrid and full-electric vehicle technology, terminology, operation, safety features, charging equipment, procedures, and locations.
Knowledge of telematics device software and maintenance codes.
Knowledge of diagnostic scan tools and procedures, including those for modern internal combustion engines.
Knowledge of state vehicle inspection and registration.
Knowledge of related risk management policies and procedures and accident reporting procedures.
Ability to diagnose basic vehicle problems involving standard, electric, hybrid, and plug-in vehicles.
Ability to adapt to evolving vehicle technologies.
Ability to authorize and control vehicle repairs and maintenance.
Ability to establish and maintain effective working relationships.
Ability to evaluate and appraise fair market vehicle value.
Ability to communicate effectively and write clearly.

Responsibilities

Determine and authorize vehicle repairs and maintenance based on vehicle type to support safe and proper operation.
Receive, prepare, document, and register vehicles for service.
Code and approve electronic vehicle-charge payments through the state procurement card provider.
Code and approve invoices to account for vehicle expenses and ensure timely processing.
Review and analyze vehicle costs and expenditures to determine appropriate vehicle disposition.
Review accident reports involving leased and rental vehicles and coordinate payments with the Risk Management Division.
Authorize repairs, cleaning, and maintenance to prepare vehicles for auction.
Assign vehicles to maximize their usable life.
Issue, track, and control vehicle credit cards and toll highway passes.
Maintain vehicle inventory, repair, maintenance, and accident logs.
Assign and oversee the work of others to ensure duties are completed in a timely and acceptable manner.
Contact vendors to resolve problems and confirm repairs and costs are appropriate for the vehicle type.
Provide fleet guidance to customers on fleet management, policies, and procedures.
Assign and receive vehicles from state departments and agencies, determine appropriate vehicle types, and issue lease assignments.

Benefits

13 paid holidays, 12 days of sick leave, and three or more weeks of annual vacation leave; vacation accrual increases with service, and overtime-exempt employees receive personal leave.
The State pays 85%–100% of employee-only health insurance premiums, depending on salary.
Health insurance premium credit that reduces employee-only premiums by 5% for participants who meet program requirements.
The State pays 100% of employee-only dental insurance premiums.
The State contributes 14.06% of pay to the Maine Public Employees Retirement System on the employee’s behalf.
Gym membership reimbursement of up to $40 per month.
Health and dependent care flexible spending accounts.
Eligibility for Public Service Student Loan Forgiveness.
Employee assistance through the Living Resources Program.
Forty-two consecutive calendar days of fully paid parental leave for employees welcoming a child; additional unpaid leave may also be available under the Family and Medical Leave Act.
Voluntary deferred compensation through a MaineSaves 457(b) account.
Additional wellness benefits for State employees.