Fleet Operations Coordinator

State of Maine•Augusta, GA

1d•Onsite

About The Position

Central Fleet Management, within the Maine Department of Administrative and Financial Services, is hiring a Fleet Operations Coordinator to support the State of Maine’s light-duty vehicle fleet. The position provides fleet guidance to state agencies, including authorizing vehicle repairs, assisting with accident matters, explaining policies and procedures, assigning vehicles, managing fleet use, and helping dispose of vehicles at the end of their useful life. The team centrally manages electric, hybrid, plug-in, and standard vehicles so agencies can focus on providing public services. The work is performed under limited supervision and offers opportunities to develop skills and advance within the organization and State government. The coordinator provides administrative services for fleet vehicles, including determining and authorizing repair needs, assigning and receiving vehicles, selecting vehicle types based on agency needs, issuing lease assignments, reviewing accident reports, and processing repair payments. The role also maintains vehicle records and inventory, manages vehicle credit cards and toll passes, contacts vendors, and assigns and oversees the work of others. The position is located in Augusta. The salary is $20.73–$28.73 per hour. The posting opens October 20, 2026, and closes November 3, 2026. Applicants must submit a cover letter, current resume, and three professional references. The selected candidate must pass required background checks; fingerprinting may be required.

Requirements

Four years of experience in automotive service, including one year of administrative experience.
Knowledge of modern office management principles, practices, procedures, and equipment.
Knowledge of the operation, repair, maintenance, parts, and procedures for standard, electric, hybrid, and plug-in vehicles.
Knowledge of advanced vehicle technologies and terminology for internal combustion engines.
Knowledge of plug-in hybrid and full electric vehicle technology and terminology, operation, safety features, charging equipment, procedures, and locations.
Knowledge of telematics device software and maintenance codes.
Knowledge of diagnostic scan tools and procedures, including those for modern internal combustion engines.
Knowledge of state vehicle inspection and registration.
Knowledge of related risk management policies and procedures and accident reporting procedures.
Ability to diagnose basic problems with standard, electric, hybrid, and plug-in vehicles.
Ability to adapt to evolving vehicle technologies across vehicle types.
Ability to authorize and control vehicle repairs and maintenance.
Ability to establish and maintain effective working relationships.
Ability to evaluate and appraise vehicle fair market value.
Ability to communicate effectively and write clearly.

Responsibilities

Determine and authorize vehicle repairs and maintenance based on vehicle type to ensure proper and safe operation.
Receive, prepare, document, and register vehicles for placement into service.
Code and approve electronic vehicle-charge payments through the state procurement card provider.
Code and approve invoices to account for vehicle expenses and ensure timely processing.
Review and analyze vehicle costs and expenditures to determine the proper disposition of each vehicle.
Review accident reports involving leased and rental vehicles and coordinate payment with the Risk Management Division.
Authorize repairs, cleaning, and maintenance to prepare vehicles for auction.
Assign vehicles to maximize their usable life.
Issue, track, and control vehicle credit cards and toll highway passes to ensure appropriate use.
Maintain vehicle inventory, repair, maintenance, and accident logs to document vehicle history.
Assign and oversee the work of others to ensure duties are completed in a timely and acceptable manner.
Contact vendors to resolve problems and ensure repairs and costs are appropriate for the vehicle type.
Provide fleet guidance to customers on fleet management, policies, procedures, vehicle assignments, use, repairs, accidents, and disposal.

Benefits

13 paid holidays, 12 days of sick leave, and more than three weeks of vacation leave annually; vacation accrual increases with years of service.
Personal leave for overtime-exempt employees.
State-paid employee-only health insurance premiums, covering 85%–100% depending on salary; dependent coverage varies.
A 5% employee-only health insurance premium credit for eligible participants.
State-paid employee-only dental insurance premiums.
State contribution of 14.06% of pay to the Maine Public Employees Retirement System.
Gym membership reimbursement of up to $40 per month.
Health and dependent care flexible spending accounts.
Eligibility for Public Service Student Loan Forgiveness through the State’s qualified-employer status.
Living Resources employee assistance program.
42 consecutive calendar days of fully paid parental leave for employees welcoming a child; additional unpaid leave may be available under the Family and Medical Leave Act.
Voluntary pre-tax retirement savings through a MaineSaves 457(b) account.
Additional employee wellness benefits; benefits may vary by collective bargaining agreement and are prorated for less-than-full-time employment.