Job ID #32141: Fleet Operations Assistant

City of Hamilton•Hamilton, ON

13d•CA$30 - CA$32•Onsite

About The Position

This role provides non-technical support to Fleet Services garage operations, including shop, yards, stores, cleaning, parts, equipment movement, minor repair, and administrative tasks. The Fleet Operations Assistant will maintain, move, receive, store, and issue shop supplies and materials, assist licensed tradespersons with non-technical duties, and support shop housekeeping, safety, environmental handling, tool control, and inventory processes.

Requirements

Previous experience related to shop, garage, yard, stores, maintenance, minor repair, cleaning, parts handling, inventory support, or comparable work, normally acquired through a combination of education and related work experience.
Ability to follow written and verbal instructions and perform a variety of tasks safely and accurately, including operating vehicles, handling supplies, assisting tradespersons, and performing simple shop-support duties.
Ability to perform janitorial, material-handling, shop-support, and minor-repair duties, including carrying, lifting, loading, unloading, moving, and storing supplies and materials used in Fleet operations.
Must possess and maintain a valid Class “G” driver’s licence, with preference for Class “D” with “Z” endorsement.
Ability to obtain and maintain a Lift Truck Operator certificate and any other required equipment, safety, or internal training certifications.
Basic computer, record-keeping, and arithmetic skills sufficient to assist with shop records, inventory counts, parts/supply lists, tool tracking, and related administrative duties.
Knowledge of, or ability to learn, WHMIS, safe material handling, spill response, environmental handling of waste products, and applicable Fleet Services safe work procedures.
Ability to work independently and as part of a team, communicate effectively with supervisors, tradespersons, parts/inventory staff, and internal customers, and maintain a safe, clean, and organized shop environment.

Nice To Haves

Preference for Class “D” with “Z” endorsement driver’s licence.

Responsibilities

Clean, sweep, wash, and maintain shop floors, service bays, offices, lunchrooms, washrooms, parts/storage areas, yards, and surrounding areas.
Maintain safe access through shop and yard areas by clearing pathways, entrances, exits, and work areas of snow, ice, dirt, debris, spills, and other hazards.
Perform general housekeeping and organization of shop tools, equipment, supplies, parts, storage areas, bulk-fluid areas, and work areas.
Maintain cleaning supplies and consumables, identify low stock levels, and report replenishment needs.
Lock and secure shops, vehicles, equipment, gates, storage areas, and assigned facilities as directed.
Assist licensed mechanics, technicians, welders, and other tradespersons with non-technical duties, including positioning, holding, moving, cleaning, staging, preparing, and organizing parts, tools, materials, and equipment.
Perform simple welding, cutting, bending, grinding, drilling, shaping, and material preparation when assigned and competent.
Remove and install non-diagnostic or non-certification related components and accessories under direction.
Assist with basic servicing tasks under direction, such as replenishing approved fluids, lubricants, and shop consumables, and supporting preventative maintenance preparation.
Assist with wheel, rim, tire, attachment, or accessory handling and movement under the direction of qualified staff.
Steam clean, pressure wash, and wash packers, engines, undercarriages, equipment, attachments, shop equipment, and components as directed.
Perform minor repairs to buildings, appliances, tools, and equipment.
Operate shop and power tools and equipment within training and safe operating limits.
Operate overhead cranes, hoists, mobile lifting devices, front-end loaders, forklifts, and other yard/shop equipment where trained, certified, authorized, and required.
Inspect assigned tools and shop equipment for visible defects, remove unsafe items from service, and report defects, damage, or missing items.
Assist with organizing tool rooms, shared tool boards, special tools, shop equipment, cords, hoses, lifting accessories, and storage locations.
Drive City vehicles to pick up, deliver, load, and unload parts, tools, supplies, fluids, equipment, documents, uniforms, and other materials.
Receive, move, store, issue, and stage materials and supplies.
Assist with parts and supply inventory counts, cycle counts, annual counts, and reconciliation activities.
Assist with maintaining parts-room, tool-room, and storage-area organization.
Update or assist with updating basic inventory records, parts counts, tool lists, sign-out sheets, stock sheets, spreadsheets, or work management systems.
Report low stock, unusual usage, missing tools, damaged tools, expired products, obsolete parts, inventory discrepancies, and storage concerns.
Assist with maintaining records for materials used, labour, supplies moved, fuel or fluid levels, dip tanks, bulk products, shop consumables, PPE, coveralls, and other assigned tracking documents.
Monitor and report on assigned fuel, bulk fluid, waste-oil, dip-tank, or other shop supply levels.
Separate, collect, store, and transport scrap and waste materials in accordance with City procedures and applicable legislation.
Maintain spill kits and assist with spill response, containment, and cleanup.
Handle, store, and transport shop chemicals, fluids, and controlled products in accordance with WHMIS, safety data sheets, City procedures, and environmental requirements.
Identify and report safety hazards, defective equipment, housekeeping concerns, blocked exits, spills, unsecured materials, damaged storage, missing labels, or other unsafe conditions.
Count, sort, record, store, and distribute coveralls, shop clothing, laundering items, and related uniform/PPE items.
Assist with maintaining assigned PPE, clothing, laundering, and safety-supply records, and report shortages or service issues.
Complete or assist with basic records of materials used, labour performed, inventory counts, parts movement, supply usage, deliveries, pickups, cleaning activities, waste handling, and other assigned shop records.
Use basic computer, tablet, barcode, spreadsheet, email, or work-management tools where assigned and trained.
Assist supervisors, VSCs, parts staff, and tradespersons by locating information, confirming counts, preparing simple lists, staging parts, filing records, and communicating basic status updates.
Maintain confidentiality and accuracy of operational records and escalate discrepancies or incomplete information.
Oversee the process of managing obsolete goods by identifying, documenting, and coordinating their disposal.
Perform all work in accordance with City policies, safe work procedures, applicable legislation, environmental requirements, and supervisor direction.
Work at Central Garage and satellite garage/divisional locations as operationally required.
Perform other related duties as assigned.