Administrative Assistant- Fleet & Operations

Energy Transfer•Dallas, TX

3d•Hybrid

About The Position

As Administrative Assistant to two department heads within our Fleet Services and Operations groups, you will be the linchpin of daily operations, ensuring seamless coordination, communication, and execution of high-impact activities. This role requires discretion, agility, and a deep understanding of the energy sector’s pace and complexity. We are seeking a highly organized, proactive, and discreet individual. This role demands exceptional communication skills, strategic thinking, and the ability to manage complex schedules and sensitive information. As a trusted partner, you will play a critical role in enabling leaders to operate efficiently and effectively across the organization.

Requirements

Minimum of 2 years supporting senior leaders in a fast-paced corporate environment.
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite and calendar management tools (e.g., Outlook, Teams, Zoom).
Ability to anticipate needs, think critically, and offer solutions.
High level of professionalism and emotional intelligence.
Ability to create effective and concise reports.

Nice To Haves

Familiarity with SAP or similar ERP systems desired.

Responsibilities

Coordinate meetings, appointments, and travel arrangements across multiple time zones, when needed.
Serve as the gatekeeper and point of contact with internal/external stakeholders.
Prepare agendas, presentations, reports, and briefing materials; take notes and follow up on action items.
When requested, organize complex travel, including itineraries, accommodations, and logistics for large groups of employees across the United States.
Handle sensitive information with discretion and maintain confidentiality at all times.
Support strategic initiatives and cross-functional projects as needed.
Process reimbursements and manage expenses.
Assist with administrative tasks such as filing, scanning, correspondence, and document management.
Organize, track, and facilitate execution of incoming documents for signature by Manager.
Provide front desk support when needed to assist other office admins.