Fleet Manager

ARROW MIRROR & GLASS INC•Houston, TX

21h•Onsite

About The Position

We are seeking a highly organized and proactive Fleet Maintenance & Transportation Coordinator to oversee the daily management, maintenance coordination, and operational support of a growing fleet operation consisting of 150+ vehicles and 15–20 interstate drivers. This role is responsible for helping ensure fleet reliability, DOT/FMCSA compliance support, preventative maintenance scheduling, driver coordination, and minimizing downtime across the operation. The ideal candidate must be able to stay organized in a fast-paced environment while communicating effectively with drivers, vendors, and internal departments.

Requirements

Previous experience in fleet management, transportation coordination, dispatching, or trucking operations
Strong understanding of FMCSA and DOT regulations
Familiarity with ELD systems and Hours of Service requirements
Experience coordinating preventative maintenance programs
Ability to manage multiple priorities and urgent situations simultaneously
Strong communication and organizational skills
Proficiency with fleet management software, spreadsheets, and operational reporting
Experience working with interstate commercial drivers preferred
CDL knowledge or transportation industry background strongly preferred

Nice To Haves

Experience managing medium to large fleet operations
OSHA Compliance
Understanding of CSA scores and DOT audit preparation
Knowledge of preventative maintenance scheduling systems
Experience working with outside repair vendors and maintenance providers
Ability to build and improve fleet processes and accountability systems

Responsibilities

Coordinate preventative maintenance schedules for fleet vehicles
Analyzing and optimizing ongoing expenses of the vehicles, including fuel, insurance, and depreciation
Manage and track vehicle repairs, breakdowns, and service records
Schedule and coordinate interstate driver assignments and coverage
Monitor fleet readiness and vehicle uptime
Maintain organized DOT/FMCSA-related records and documentation
Assist with Hours of Service (HOS) and ELD compliance oversight
Coordinate annual inspections, registrations, permits, and licensing requirements
Work directly with vendors, repair facilities, and service providers to be able to negotiate and ensure the best rates on parts, fuel cards, and maintenance.
Monitor driver concerns related to equipment and fleet issues
Assist with accident documentation and reporting procedures
Help ensure compliance with company safety policies and FMCSA regulations
Maintain maintenance logs, PM schedules, and fleet tracking systems
Communicate proactively with management regarding fleet status and operational concerns
Mitigate liability through driver training, safety programs, and regular documented vehicle inspections