Fleet Management Associate

Base Power Company • Austin, TX

10d • Onsite

About The Position

Base Power Company is seeking a highly organized and detail-oriented Fleet Management Associate to own the day-to-day operations of our vehicle fleet. This role handles the administrative, compliance, and vendor coordination work that keeps our fleet running safely, legally, and efficiently.

Requirements

• 2+ years in fleet administration, logistics, or operations coordination
• Experience with a fleet management system — Fleetio and Samsara preferred
• Strong organizational and follow-up skills with the ability to manage multiple vendors and deadlines simultaneously
• Comfortable with bill payment, invoice reconciliation, and financial recordkeeping
• Familiarity with state vehicle registration processes and insurance claim coordination

Nice To Haves

• Prior work with fuel card programs (WEX, Fuelman, or similar) is a plus
• Knowledge of DOT inspection requirements is a plus

Responsibilities

• Maintain accurate fleet records including vehicles, maintenance schedules, compliance documentation, and checkout forms
• Monitor weekly driver inspection reports, ensure they're completed on time, and follow up on findings
• Review PM schedules, create work orders, and coordinate maintenance and repairs with vendors to minimize downtime
• Manage insurance claims from first notice through resolution, coordinating with providers and repair shops
• Track fleet damage incidents and compile regular fleet reports
• Monitor fuel card activity for alerts and policy violations; process fuel card and toll bill payments on schedule
• Maintain registration records, coordinate driver inspections required for renewals, and order and install license plates, toll tags, and telematics devices as needed
• Review telematics data in Samsara to identify policy violations (speeding, mobile phone use, etc.), assign coaching sessions, and track completion

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed