Fleet Invoice Specialist I

KAG SERVICES INC • North Canton, OH

19h • Onsite

About The Position

This position is responsible for the payment set up, accounting, and review of maintenance orders and invoices. The role involves reviewing invoices, entering supporting details, balancing National Account statements, and working closely with accounting for month-end close. A key function is auditing invoices to identify potential capital expenditures or warranty claims. The specialist will collaborate with the Accounts Payable team to ensure timely payments and communicate with internal personnel and vendors regarding invoice status. The role requires comfort in a fast-paced environment with tight deadlines and production goals, adaptability to changing processes, and strong problem-solving skills related to purchase order matching and invoice entry. An above-average math aptitude is necessary for cost allocation during data entry.

Requirements

• High school diploma required
• 2 years of experience in the trucking industry
• Basic Microsoft Excel
• Experience using Basware
• Experience with maintenance software
• Effective customer service and communication skills

Nice To Haves

• AP experience preferred
• VMRS (Vehicle Maintenance Reporting Standards) knowledge, Certification preferred

Responsibilities

• Payment set up, accounting, and review of maintenance orders and invoices.
• Review invoices and enter supporting details indicating specific work performed or parts installed.
• Balancing of National Account statements.
• Working closely with accounting for end of month close.
• Auditing all invoices to make sure anything that can be capex or warranty is caught.
• Working closely with the Accounts Payable team to ensure payments are sent.
• Work with the Accounting Department to ensure all information is provided for additional required reporting and month end accruals.
• Communicate with personnel within KAG and at vendors regarding invoice status.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED