Fleet Invoice Specialist I

THE KENAN ADVANTAGE GROUP • North Canton, OH

20h • Onsite

About The Position

This position is responsible for the payment set up, accounting, and review of maintenance orders and invoices. The role involves reviewing invoices, entering supporting details, balancing National Account statements, and working closely with accounting for month-end close. A key function is auditing invoices to identify potential capital expenditures or warranty claims. The specialist will collaborate with the Accounts Payable team to ensure timely payments and with the Accounting Department for reporting and month-end accruals. Communication with internal KAG personnel and external vendors regarding invoice status is essential. The role requires working in a fast-paced environment with tight deadlines and production goals, adapting quickly to changing processes, and utilizing problem-solving skills for purchase order matching and invoice entry. An above-average math aptitude is needed for cost allocation during data entry.

Requirements

• High school diploma required
• 2 years of experience in the trucking industry
• Basic Microsoft Excel
• Experience using Basware
• Experience with maintenance software
• Effective customer service and communication skills

Nice To Haves

• AP experience preferred
• VMRS (Vehicle Maintenance Reporting Standards) knowledge, Certification preferred

Responsibilities

• Review invoices and enter supporting details indicating specific work performed or parts installed.
• Balance National Account statements and work closely with accounting for end-of-month close.
• Audit all invoices to ensure anything that can be capex or warranty is caught.
• Work closely with the Accounts Payable team to ensure payments are sent.
• Work with the Accounting Department to ensure all information is provided for additional required reporting and month end accruals.
• Communicate with personnel within KAG and at vendors regarding invoice status.
• Adapt quickly in a changing environment and processes.
• Use problem-solving skills related to purchase order matching and invoice entry.
• Properly allocate costs during data entry.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED