27-034 Fleet Inventory Coordinator, Full-time

City of Dover•Dover, NH

About The Position

The Fleet Inventory Coordinator performs a variety of duties related to receiving, issuing, handling, and accounting for inventory stock in Fleet Maintenance, under the supervision of the Fleet Supervisor. The role primarily maintains inventory and work orders for the repair and maintenance of vehicles serviced by Fleet Maintenance, and may also perform unskilled and semi-skilled work as required. This is a full-time, non-exempt position scheduled for 40 hours per week.

Requirements

High school diploma or equivalent.
At least four years of experience, including at least two years of inventory control and monitoring experience, or a combination of education and experience demonstrating the required knowledge, skills, and abilities.
Maintain a valid NH CDL-B with air-brake and tanker endorsements.
Detailed knowledge of heavy vehicle, diesel, and general automotive parts and repairs.
Knowledge of inventory control practices and of the equipment, facilities, materials, methods, and procedures used in Fleet Services repairs and activities.
Working knowledge of personal computer hardware and software, including word-processing, electronic spreadsheets, and databases.
Proficiency in looking up and ordering parts from various vendors.
Knowledge of municipal bookkeeping and purchasing operations and the overall city organization.
Ability to maintain administrative, fiscal, and general records; prepare reports; and answer questions from records.
Highly organized and detail-oriented, with the ability to multitask in a fast-paced work environment.
Ability to prepare effective correspondence, reports, and other documents.
Ability to understand and follow oral and written instructions.
Ability to establish and maintain effective working relationships with employees, other departments, and the general public.
Ability to work under adverse conditions.

Nice To Haves

ASE licensure.

Responsibilities

Purchase, receive, and maintain inventory for the Fleet Services Division.
Stock and post incoming orders.
Review fleet-related Service Requests and prepare Repair Orders.
Work with Mechanics to identify and order parts for vehicle repairs; ensure City Purchase Orders are properly set up and approved; and add or subtract parts on repair orders as needed.
Provide Mechanics with parts needed for pre-scheduled repairs.
Verify delivered goods against invoices; complete paperwork for stock items issued; check invoices for accuracy; and ensure credits are received for returned parts.
Conduct periodic inventory cycle counts as directed by the Supervisor to review the status and availability of high-use items.
Prepare inventory for the fiscal year-end audit with the Fleet Supervisor for review by an independent auditing firm.
Organize and maintain the stock room and inventory, including housekeeping and security; maintain item labels; and stock shelving with received or returned items in properly numbered and labeled bins.
Answer incoming calls to the Fleet Division, handle customer inquiries, and meet with customers as needed.
Complete and maintain required records and reports.
Occasionally operate trucks, forklifts, hoists, or other vehicles or equipment to handle materials; provide forklift operations for other City Departments as needed.
Shuttle vehicles from other departments or entities to Fleet Services for repairs, and from Fleet Services to outside maintenance shops within or outside the City of Dover.
Pick up materials, parts, or equipment that cannot readily be delivered, as required.
Be available for emergency repairs and for plowing, snow salt and sand operations, and snow pickup.
Establish and maintain effective working relationships with employees, other departments and agencies, and the general public.
Follow safe work procedures associated with assigned work.
Perform other related duties as required.