Fleet & Facility Operations Manager- $10,000 Sign On Bonus

US Foods•Allentown, PA

4d•$70,000 - $115,000

About The Position

The Manager, Fleet & Facility Operations is responsible for the safe, efficient, and compliant operation of fleet maintenance and facility, domicile, and hub functions and systems. This includes general maintenance, repairs, sanitation, groundskeeping, office space, security, power industrial equipment, regulatory compliance, and vendor services. The manager ensures proactive preventive maintenance and rapid issue resolution for company-owned equipment, including facility refrigeration systems and vehicles, to maintain regulatory compliance and operational readiness. The role leads and develops a fleet and facilities operations and maintenance team, optimizes workflows using CMMS and automation technologies, partners with third-party providers, and implements sustainability initiatives that reduce energy consumption and extend asset life. The position supports a safe workplace, protects product quality, and enables uninterrupted customer service. The manager directly supervises maintenance and sanitation staff, with approximately 2–10 direct reports depending on distribution center size. The role includes flexible hours, including nights, weekends, and on-call coverage as needed for 24/7 operations and emergency support.

Requirements

At least 5 years of facilities management experience.
At least 3 years working with refrigeration systems in cold chain distribution.
Proven leadership experience managing maintenance teams, budgets, and vendor contracts.
Strong understanding of OSHA, EPA, USDA, FDA, GMP, and other regulatory compliance requirements.
Proficiency with CMMS and basic data analytics to drive performance improvements.
Ability to manage multiple projects simultaneously in a fast-paced, deadline-driven environment.
Excellent communication, negotiation, and problem-solving skills.
Ability to adapt to changing organizational and operational needs.
Proficiency in Microsoft Office Suite, including Excel, Outlook, and Teams.
Demonstrated knowledge of DOT, Hazmat, and OSHA regulations.
Working knowledge of ammonia and Freon systems.
Working knowledge of environmental regulations, legislation, and governing bodies.
Working knowledge of applicable building, life-safety, and fire protection standards and codes.
Bachelor’s degree in Facility Operations, Engineering, Construction, or a related field, or equivalent relevant work experience.
Thermo King and Major certification.
Level 1 Ammonia Operator Certification, or ability to complete it within the first 12 months of hire at ammonia sites.
PSM/RMP certification, or ability to complete it within the first 12 months of hire at ammonia sites.
PSM tracking tool training to be completed within 12 months of hire at ammonia sites.
CMMS training to be completed within 6 months of hire.
Refrigeration/HVAC certificates, licenses, and registrations, if applicable.
Valid driver’s license with a motor vehicle record in good standing and ability to travel between sites if required.
Ability to work flexible hours, including nights, weekends, and on-call as needed for 24/7 operations and emergency support.
Ability to perform the described physical activities, including occasional standing, walking, driving, sitting, lifting and carrying up to 100 pounds, pushing/pulling, climbing/balancing, stooping/squatting, kneeling, bending, reaching above the shoulder, twisting, grasping, manipulating objects, and manual dexterity.

Nice To Haves

Five years of facilities management experience in food distribution, manufacturing, or another temperature-controlled, high-volume environment.
Three years of proven leadership experience managing maintenance teams, budgets, and vendor contracts.
Experience implementing automation, warehouse control systems, or energy management technologies to improve efficiency and reduce costs.
Demonstrated success leading sustainability initiatives involving energy reduction, waste minimization, water conservation, or green building practices.
Lean Six Sigma certification or experience driving continuous improvement programs.
Strong vendor negotiation skills and experience managing multi-site service agreements.
Ability to lead cross-functional teams and influence at all levels of the organization.
Familiarity with computerized building management systems and advanced CMMS analytics.
EPA Section 608 Certification at Freon sites.
Powered Industrial Equipment Certification.
Certificate in fleet trade/mechanic.
State Inspections License.
Class A or B commercial driver license.

Responsibilities

Direct and monitor staff responsible for building, grounds, sanitation, refrigeration systems, power industrial equipment, and security maintenance; use tracking software and preventive maintenance schedules, ensure adherence to Preferred Work Methods, and foster a safety-first culture.
Oversee refrigeration system operations, monitoring, and maintenance to meet temperature-control standards; partner with Quality Assurance and Food Safety teams to protect cold chain integrity and respond to temperature excursions or equipment failures.
Manage, assign, and oversee facility operations activities and capital projects, coordinating repairs, upgrades, and installations with other departments while minimizing disruption to distribution operations.
Interpret, train, and enforce company policies and procedures and lead a culture focused on associate safety.
Recruit, train, coach, and evaluate staff; administer discipline when needed; maintain associate relations; manage labor hours within budget; and create work schedules, including overtime as required.
Prioritize daily tasks and long-term projects, manage competing deadlines, and ensure timely completion with minimal supervision.
Establish and maintain relationships with third-party vendors, including utilities, refrigeration contractors, janitorial, pest control, and security services; verify required compliance documentation, insurance certificates, and hold-harmless agreements.
Oversee selection, purchasing, utilization, and inventory control of company assets, including racking, material handling equipment, refrigeration units, fuel, and shop equipment; monitor asset life cycles, recommend replacements or upgrades, file warranty claims, recover warranty dollars, and develop the yearly budget.
Partner with QA and sanitation teams to meet food safety regulations, maintain facility cleanliness, and inspect sanitation, pest control, and allergen management programs.
Ensure company vehicles are in proper working condition by performing or overseeing maintenance, maintaining documentation and certifications, and following manufacturers’ service recommendations.
Help drivers operate specialized equipment and provide roadside assistance as needed; arrange qualified service for disabled vehicles and obtain competitive repair bids.
Ensure compliance with local, state, and federal regulations, including OSHA, EPA, USDA, DOT, and Tax Commission requirements; conduct internal audits and maintain inspection, food safety, EPSM, PSM, ammonia refrigeration safety, and fire protection documentation.
Partner with the Safety Department to deliver training, perform safety observations, investigate accidents, and update Preferred Work Methods; lead emergency response planning, crisis management, and liaison efforts with local emergency management agencies.
Coordinate with warehouse and transportation teams to ensure facility infrastructure supports receiving, storage, and shipping without delays or product compromise.
Perform other duties as assigned by the manager.