Fleet & Facilities Site Manager

NABIS•Woodlake, CA

3h•$75,000 - $80,000•Onsite

About The Position

The Fleet & Facilities Site Manager is responsible for executing all fleet, facilities and safety operations at the site, ensuring vehicles, equipment, and facility systems are safe, compliant, and fully operational. This is a hands-on role that owns day-to-day maintenance, inspections, vendor coordination, and site readiness. They ensure preventative maintenance programs, safety standards, and compliance requirements are consistently met, while quickly resolving issues that impact operations. Operating with a high level of ownership, this role manages site-level vendors, tracks asset performance, and maintains accurate system data to support compliance and operational visibility. The ideal candidate has a strong background in fleet operations and facilities maintenance, with excellent organizational, vendor management, and problem-solving skills.

Requirements

3–5+ years of experience in fleet, facilities, logistics, or warehouse operations
Working knowledge of DOT, FMCSA, and CDL-related regulations and compliance requirements
Experience managing fleet maintenance, inspections, and preventative maintenance programs
Ability to perform basic diagnostics and troubleshoot fleet and facility equipment issues
Familiarity with warehouse equipment such as forklifts, aislemasters, balers, or similar systems
Experience coordinating vendors, obtaining quotes, and managing repairs or site-level projects
Experience working with systems such as Whip Around or similar tools for inspections, work orders, and tracking
Strong understanding of safety and compliance in operational environments (e.g., OSHA, warehouse safety standards)
Strong organizational skills with the ability to manage multiple priorities and maintain accurate documentation
Ability to work in a hands-on, fast-paced environment with a high level of ownership and accountability

Responsibilities

Oversee fleet and facility operations, including maintenance, repairs, inspections, and asset readiness
Manage preventative maintenance programs and ensure timely tracking and completion
Conduct vehicle inspections and enforce driver pre- and post-trip compliance
Maintain vehicle readiness, including cleanliness, organization, and proper stocking of supplies
Ensure vehicle systems (e.g., telematics, cameras) are functioning and escalate issues as needed
Perform facility walkthroughs and recurring compliance checks (e.g., fire extinguishers, HVAC filters, dock doors, equipment)
Maintain readiness of warehouse equipment (e.g., forklifts, aislemasters), including proper charging and usage
Ensure compliance with DOT, FMCSA, OSHA, and company standards
Support resolution of driver-related incidents, including breakdowns, accidents, and citations
Own building and equipment inspection schedules and resolve audit or compliance issues
Source and coordinate local vendors for maintenance, repairs, and site needs
Obtain and compare quotes within defined guidelines
Schedule work, manage scope execution, and drive timelines to completion
Oversee execution of site-level projects (repairs, upgrades, maintenance)
Monitor vendor performance and escalate issues related to quality, cost, or timelines
Coordinate vendors for diagnostics, repairs, and preventative maintenance
Accurately log inspections, defects, maintenance, and repairs in systems (e.g., Whip Around)
Own accuracy and completeness of maintenance, inspection, and compliance data
Review and resolve defects to ensure proper tracking and compliance
Maintain vehicle documentation (registration, insurance, permits) and ensure records are current
Maintain audit-ready documentation across fleet, safety, and facility operations
Provide updates on fleet readiness, repairs, and site conditions
Manage inventory of supplies, tools, and basic equipment
Monitor usage and proactively reorder supplies to prevent stockouts
Restock fleet and facility supplies as needed
Maintain organization of equipment, tools, and staging areas
Support daily site operations as needed to ensure smooth execution
Serve as the primary safety point of contact for the site and execute site-level safety programs
Maintain compliance with safety SOPs, signage requirements, emergency equipment protocols, and fire/life safety systems
Conduct routine safety walkthroughs, track corrective actions, and escalate unresolved issues
Lead site-specific onboarding and refresher training related to safety protocols and equipment use
Lead or support incident investigations, reporting, and corrective action plans
Coordinate with local emergency response agencies as needed
Ensure compliance with fire, city, and regulatory requirements