Fleet & Facilities Manager

FOOD FOR THE POOR INC•JAMAICA, FL

8d•Onsite

About The Position

Food For The Poor, one of the largest international relief and development organizations in the nation, does much more than feed millions of the hungry poor primarily in 17 countries of the Caribbean and Latin America. This interdenominational Christian ministry provides emergency relief assistance, clean water, medicines, educational materials, homes, support for orphans and the elders, skills training and micro-enterprise development assistance. "Join us in our mission to serve the poorest of the poor." The Fleet & Facilities Manager is responsible for ensuring the safe, reliable, and cost‑effective management of Food for the Poor Jamaica’s facilities, fleet, and physical infrastructure. The role supports uninterrupted humanitarian operations, disaster preparedness and response, and the daily delivery of FFTP Jamaica’s mission through disciplined asset maintenance and infrastructure oversight. This position provides professional, proactive stewardship of physical assets, reducing operational disruption, safety risks, and unplanned costs.

Requirements

Degree, diploma or technical certification in Facilities Management, Engineering and Mechanics
Minimum 5 years’ experience managing facilities and/or fleet operations
Demonstrated experience with Aging infrastructure, High‑utilization vehicle fleets.
Candidates to be considered must reside in Kingston, JAMAICA

Nice To Haves

Experience in nonprofit, humanitarian, or resource‑constrained environments is an asset

Responsibilities

Manage maintenance, repairs, and general upkeep of all FFTP Jamaica facilities, including: Warehouses, Offices, Grounds, Utility systems (water, electricity, sanitation)
Develop, implement, and monitor preventive maintenance schedules
Oversee contractors and service providers, including: Plumbing, Electrical, Roofing, Pest control, General maintenance services
Monitor facility safety conditions and escalate risks promptly through appropriate channels
Coordinate facility inspections in line with: Local regulatory requirements, Occupational safety standards, Organizational policies
Oversee operational readiness of all FFTP Jamaica vehicles, including Trucks, Cars, Vans and Disaster response units.
Implement and monitor preventive maintenance and servicing schedules
Manage relationships with: Garages, Dealerships, Mobile mechanics and service providers
Monitor and analyze: Vehicle usage, Mileage, Fuel consumption, Maintenance and repair costs
Maintain list/record of motor vehicle details assigned to individual staff members
Ensure all vehicles are insured and have current license and fitness documentation
Ensure vehicles are available, safe, and fit for purpose, at all times and in particular during disaster response operations
Track fleet and facilities maintenance expenditures against approved budgets
Identify cost‑saving opportunities without compromising safety, reliability, or compliance
Recommend phased replacement or refurbishment strategies for: Vehicles, Buildings, Infrastructure systems.
Maintain accurate, auditable records related to: Maintenance, Servicing, Inspections, Asset condition
Work closely with the Warehouse & Distribution Manager to ensure: Facilities layout supports operational flow, Infrastructure constraints are addressed proactively
Coordinate with the Safety & Security Coordinator regarding: Physical security infrastructure (gates, fencing, lighting, access points)
Support organizational disaster preparedness by ensuring: Facilities are surge‑ready, Vehicles are serviced and deployable.
Collaborate with Finance on Budget planning, Vendor payments and Cost reporting.
Within approved policies and budgets, the role may: Authorize routine maintenance and repairs, Select and manage service providers in accordance with procurement procedures, Recommend capital replacement and refurbishment priorities to Executive Leadership