Fleet & Facilities Coordinator

NABIS•New York, NY

6h•Onsite

About The Position

Nabis is the #1 licensed cannabis wholesale platform in the world, supplying $1B+ worth of cannabis products annually from hundreds of brands to retailers across California, New York, and Nevada. Our mission is to empower the world to discover cannabis by providing choice, access, and innovation. Through modern, scalable infrastructure, our mission is to empower the world to discover cannabis by providing choice, access, and innovation. We’re at the forefront of this movement, building an innovative, technology-first platform to scale the entire cannabis industry. Backed by Y Combinator and investors, including DoorDash Co-Founder Stanley Tang, NFL Hall of Famer Joe Montana, Gmail creator Paul Buchheit, and Twitch co-founder Justin Kan, Nabis is rapidly expanding across the U.S. with the goal of becoming the largest and most influential cannabis distribution network globally. The Fleet & Facilities Coordinator is the on-site owner of fleet, facility, and safety operations at a Nabis spoke location. This role is responsible for ensuring vehicles, equipment, and the site environment are safe, compliant, and operationally ready. This is a hands-on role that owns daily maintenance, inspections, issue resolution, and vendor coordination. The Coordinator operates to keep the site running, while partnering with Infrastructure and Operations to ensure consistent execution of company standards.

Requirements

3+ years of experience in fleet operations, facilities maintenance, warehouse operations, or similar hands-on roles
Experience coordinating repairs, vendors, or maintenance workflows
Strong problem-solving skills with the ability to triage and resolve issues independently
Comfortable performing hands-on work in a warehouse and fleet environment
Ability to manage competing priorities in a fast-paced, dynamic setting
Strong organizational and communication skills; able to work cross-functionally
Experience with maintenance or fleet systems (e.g., Whip Around)
Basic proficiency in Google Sheets or Excel
Must be 21+ and able to lift up to 50 lbs

Nice To Haves

OSHA 30 and forklift certification (or willingness to obtain)

Responsibilities

Own daily fleet readiness to ensure all vehicles are operational and dispatch-ready
Perform minor repairs and preventative maintenance (e.g., fluids, wipers, bulbs, fuses, tire changes)
Conduct routine vehicle inspections and enforce driver pre- and post-trip compliance
Maintain vehicle cleanliness, organization, and proper stocking of supplies
Ensure all vehicle systems (e.g., telematics, cameras) are functioning and escalate issues as needed
Maintain a safe, clean, and organized warehouse and fleet yard environment
Perform regular facility walkthroughs and safety inspections, identifying and resolving issues
Conduct recurring compliance checks (e.g., fire extinguishers, HVAC filters, dock doors, equipment)
Support organization of shared spaces, staging areas, pallets, and equipment
Serve as the primary OSHA-trained safety point of contact for the site and execute site-level safety programs
Maintain compliance with safety SOPs, signage requirements, emergency equipment protocols, and fire/life safety systems
Conduct routine safety walkthroughs, track corrective actions, and escalate unresolved issues
Lead site-specific onboarding and refresher training related to safety protocols and equipment use
Lead or support incident investigations, reporting, and corrective action plans
Coordinate with local emergency response agencies as needed
Ensure compliance with fire, city, and regulatory requirements
Act as the first responder for fleet and facility issues, prioritizing based on operational impact
Coordinate vendors for diagnostics, repairs, and preventative maintenance
Obtain quotes, schedule work, and ensure timely completion of repairs
Monitor vendor performance and escalate issues when quality or timelines are not met
Transport vehicles to and from service providers and provide status updates
Accurately log inspections, defects, maintenance, and repairs in internal systems (e.g., Whip Around)
Review and resolve defects to ensure data accuracy and compliance tracking
Maintain vehicle documentation (registration, insurance, permits) and ensure records are current
Maintain audit-ready documentation across fleet, safety, and facility operations
Provide regular updates on fleet readiness, repairs, and site conditions
Manage inventory of supplies, tools, and basic equipment
Monitor usage and proactively reorder supplies to prevent stockouts
Restock fleet and facility supplies as needed
Support daily site operations, including maintaining organization of equipment and staging areas
Assist Operations as needed to support successful daily execution