Fleet Coordinator

Puget Sound Energy•Kent, WA

About The Position

Puget Sound Energy (PSE) is seeking a Fleet Coordinator to support its Operations Support team. This role is crucial for managing the maintenance, repairs, and compliance of PSE's vehicles and equipment. The Fleet Coordinator will also assist with vehicle acquisition and disposal, collaborate with various stakeholders, and respond to emergency needs. PSE emphasizes a strong safety culture and ethical business practices. This position is considered safety-sensitive and requires pre-employment drug screening.

Requirements

Associate’s degree in logistics, business management, accounting, supply chain management, or other related field; or an equivalent combination of education and experience may be substituted.
One (1) year of work experience to include fleet operations, vendor management, customer service, logistics, or other relevant work experience.
Excellent customer service skills.
Proven ability to work in a team environment.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office suite (Word, Excel, Teams, Outlook, SharePoint, etc.).
Ability to prioritize workload to meet customer needs.
Excellent problem solving skills.
Ability to multi-task in a fast-paced work environment.
Detail orientated.
Current Washington State Driver’s License.
24/7 availability to support emergency operations.

Nice To Haves

Mechanical aptitude to include knowledge of vehicle maintenance and repair.
Experience in vehicle maintenance operations.
Proficiency in SAP.

Responsibilities

Coordinates, schedules, tracks, and processes invoices for the preventative maintenance and roadside repairs of all PSE fleet equipment.
Updates, monitors, and ensures accurate record keeping of vehicle maintenance and repairs in SAP.
Coordinates major and minor vehicle and equipment repairs, outfitting, recalls, warranty issues, preventive maintenance, and compliance inspections.
Coordinates the acquisition and disposal of PSE’s vehicles and equipment throughout the company, facilities, and service centers, ensuring the sales proceeds are distributed appropriately.
Performs daily business activities to include invoice processing, licensing, inventory control, imputed income processing, and PSE’s motor vehicle incident program.
Manages internal and external customer relationships.
Utilizes SAP and vendor reports to monitor fuel cost and consumption and deter fraudulent activity.
Utilizes Telematics to monitor vehicle assignments, vehicle maintenance, and safety inbox events.
Establishes, coordinates, and monitors vendor contracts for fleet services and supplies to ensure operational achievement of performance goals, customer service, and productivity levels that are commensurate with contract standards.
Maintains all vehicle accident and infraction records through the online Vehicle Accident Reports portal. Provides HR with data as requested.
Partners with Standards and Compliance and provides information as requested.
Maintains an understanding of driver responsibilities and State and Federal regulations to support drivers in the safe and legal operation of PSE Fleet vehicles.
Assists in the development, implementation, and maintenance of fleet strategies and best practices.
Responds to and coordinates the assignment of company pool vehicles during after-hours emergency calls and storm response.
Performs other duties as assigned.