Fleet Coordinator

Pepper Construction • Barrington, IL

20h • Onsite

About The Position

With offices in Illinois, Wisconsin, Indiana, and Ohio, Pepper Construction is a national general contracting and construction management firm that primarily serves the private sector. Pepper Construction provides clients the experience and resources of a national company, combined with the hands-on approach of a local company.
Are you a detail-oriented problem solver who thrives in a fast-paced environment? Pepper Construction is looking for a Fleet Coordinator to manage the day-to-day operations of our vehicle fleet. In this dynamic role, you’ll handle coordinating vehicle orders, managing fleet management systems, overseeing telematics systems and more.
This is a full-time, hourly position, based on site in our Barrington, IL office.

Requirements

• Minimum of 3 years of experience in fleet administration or coordination; DOT/CDL compliance management experience strongly preferred.
• High school diploma required, associate or bachelor’s degree in business, operations, logistics, or a related field preferred.
• Working knowledge of DOT and state vehicle regulations, driver qualification requirements, and CDL compliance standards.
• Strong organizational, documentation, and follow-up skills with exceptional attention to detail.
• Proficiency in Microsoft Office (Excel, Word) and fleet management platforms such as Enterprise, WEX, Verizon Reveal, or similar systems.
• Experience managing vendor relationships and coordinating with multiple internal and external stakeholders.
• Proven ability to provide high-quality internal customer service in a fast-paced, deadline-driven environment.

Responsibilities

• Coordinate annual and ad-hoc vehicle orders in partnership with Enterprise and local sourcing partners.
• Oversee installation, maintenance, and removal of Verizon Reveal systems and other fleet equipment.
• Maintain fleet management systems including Enterprise, WEX fuel cards, and Reveal telematics, ensuring accurate driver assignments, alerts, and records.
• Administer I-PASS transponders, vehicle registrations, license renewals, and fleet compliance documentation.
• Process fleet-related invoices and reconcile expenses for Enterprise, WEX, Verizon, and other fleet vendors.
• Conduct monthly system and compliance audits to confirm vehicles and drivers meet company policies and regulatory requirements.
• Support regional fleet operations including loaner vehicle coordination, auction preparation, vehicle turn-in, and readiness for deployment.
• Serve as primary administrator for DOT and CDL compliance programs.
• Maintain accurate DOT driver qualification files, including licenses, medical certificates, MVRs, and required documentation.
• Track CDL expirations, endorsements, renewals, and medical certification deadlines to ensure uninterrupted compliance.
• Coordinate DOT drug and alcohol testing programs, including pre-employment, random, post-accident, and reasonable suspicion testing.
• Support audits, inspections, and regulatory inquiries related to DOT, FMCSA, and state transportation agencies.
• Partner with HR, safety, and field leadership to communicate requirements, resolve compliance gaps, and support driver onboarding.

Benefits

• We offer medical, dental, vision, life, and disability insurance plans, a generous 401k match, and a student loan repayment benefit.
• In addition to paid time off for company holidays, vacation, and personal days, Pepper offers fully paid medical and parental leave, mental health services, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees