Fleet Coordinator

New York City Economic Development Corporation•New York, NY

10h•Onsite

About The Position

The Fleet Coordinator supports the day-to-day operations of the organization’s fleet program by ensuring company vehicles are maintained, compliant with applicable regulations, and used effectively to meet business needs. This role provides administrative, logistical, and operational support to the Fleet Manager, including maintaining records, coordinating services, and assisting drivers. The position requires organization, timeliness, and a customer service focus. New York City Economic Development Corporation is a mission-driven, nonprofit organization that works for a vibrant, inclusive, and globally competitive economy for all New Yorkers. We take a comprehensive approach, through four main strategies: strengthen confidence in NYC as a great place to do business; grow innovative sectors, with a focus on equity; build neighborhoods as places to live, learn, work, and play; and deliver sustainable infrastructure for communities and the city’s future economy. NYCEDC is committed to offering competitive benefits to support employee health, happiness, and work-life balance. Our Diversity, Equity, and Social Responsibility Mission is to create a People First strategy by attracting, retaining, and engaging a diverse and talented workforce. Like the city of New York, NYCEDC knows our strength comes from each of our connected parts, making the fabric of our organization better and stronger because of our unique employees' talents.

Requirements

3+ years of driving experience within the NYC metro area.
High school diploma or equivalent
Experience with using Microsoft Office
Valid NYS driver’s license
Demonstrated commitment to delivering quality work and customer service
Demonstrated communication and problem-solving skills
Proven time management and prioritization skills
Ability to perform under minimal supervision.
Ability to maintain a professional attitude and attire

Responsibilities

Assist in managing the organization’s fleet of vehicles and specialty equipment, including general upkeep such as fueling, washing, and detailing
Support with vehicle reservations, assignments, and returns using the fleet database
Assist in scheduling and tracking vehicle maintenance, inspections, and repairs
Monitor vehicle usage, fuel consumption, and mileage reports
Assist with telematics tracking software, including monitoring vehicles and supporting equipment installation and removal
Support with driver onboarding, documentation, compliance tracking, and creating the driver app identification
Maintain accurate fleet records, including registrations, insurance, and service logs
Provide support with tracking and collecting information for all fleet vehicle accidents
Track and report on fleet-related expenses and budgets
Ensure compliance with local, state, and federal transportation regulations
Respond to driver inquiries and provide operational support
Support with executive drives and tours
Perform other duties as assigned
Ability to work overtime with short notice