Fleet & Facilities Associate

NABIS•Woodlake, CA

2d•Onsite

About The Position

The Fleet & Facilities Associate (Overnight) is responsible for supporting fleet readiness, facility operations, and safety compliance during overnight operations, ensuring vehicles, equipment, and facility systems remain maintained, inspected, and operationally ready for next-day use. Reporting up to the Fleet & Facilities site lead, this is a hands-on role responsible for executing preventative maintenance tasks, completing inspections, supporting repairs, maintaining site organization, and responding to overnight operational issues in real time. This individual serves as the primary overnight escalation and triage point for fleet and facility-related issues, coordinating support for vehicle breakdowns, facility disruptions, and operational needs while helping maintain operational continuity during overnight hours.

Requirements

1–3+ years of experience in warehouse, fleet, facilities, or operational roles
Basic understanding of vehicle inspections, maintenance, or facility operations
Experience working independently in a fast-paced operational environment
Strong problem-solving and communication skills with the ability to make real-time decisions
Comfortable coordinating vendors and communicating operational issues clearly
Ability to follow processes, complete tasks accurately, and maintain organization
Comfortable using systems for logging inspections and tasks (e.g., Whip Around or similar tools)
Strong attention to detail and reliability
Ability to work in a hands-on, fast-paced environment
Must be 21+ years old
Ability to lift up to 50 lbs
Ability to work overnight shifts and operate independently
Willingness to support occasional schedule flexibility as needed

Nice To Haves

Familiarity with warehouse equipment (forklifts, pallet jacks, Joeys, etc.) preferred
OSHA 30 certification preferred (or willingness to obtain)
Forklift or equipment certification preferred (or willingness to obtain)
Overnight operations experience preferred

Responsibilities

Perform overnight fleet and facility tasks, including maintenance, cleaning, organization, and equipment readiness
Ensure vehicles are compliant, stocked, clean, and road-ready for next-day operations
Verify completion of pre-trip and post-trip inspections and report defects
Perform minor vehicle maintenance tasks (fluids, wipers, bulbs, fuses, etc.)
Conduct routine vehicle, equipment, and facility inspections
Support preventative maintenance programs and complete assigned tasks on schedule
Assist with warehouse equipment upkeep, including battery charging, tracking, and equipment readiness
Maintain organization of staging areas, yard space, and shared equipment
Operate and maintain site equipment such as forklifts, Joeys, and cardboard balers
Identify and report safety hazards, maintenance needs, or compliance issues
Assist with coordinating vendors for repairs and maintenance and prepare areas for service
Report vendor issues or incomplete work to the Site lead
Serve as the primary overnight escalation point for fleet and facilities issues
Triage overnight vehicle breakdowns and coordinate towing, vehicle swaps, or emergency repairs as needed
Communicate operational impacts and urgent issues to Operations and Infrastructure leadership
Monitor overnight site conditions and address issues related to HVAC, dock doors, gates, lighting, and general infrastructure
Flag non-urgent issues for daytime follow-up and service scheduling
Prioritize overnight tasks based on operational risk and next-day readiness requirements
Support smooth overnight site operations and maintain operational continuity during non-business hours
Accurately log inspections, defects, maintenance activities, and repairs in systems (e.g., Whip Around)
Support tracking of vehicle readiness, maintenance tasks, and asset status
Maintain organization and tracking of tools, equipment, and supplies
Support inventory management and restock supplies as needed
Assist in maintaining audit readiness and compliance with DOT, OSHA, and company standards
Support tracking of equipment certifications, training, and operational compliance requirements
Serve as the onsite safety point of contact during overnight operations
Follow safety protocols and participate in safety programs
Report unsafe conditions and support corrective actions
Respond to and document safety incidents, ensuring proper escalation and follow-up
Participate in training and certification as required
Collaborate with the Site lead and Operations teams to maintain a safe and efficient work environment