Fleet Coordinator

Arctic Arrow Group • Calgary, AB

11d • Onsite

About The Position

Reporting to the Fleet Manager, the Fleet Coordinator is responsible for coordinating day-to-day fleet requirements; repairs and preventative maintenance of Arctic Arrow’s fleet, ensure equipment availability, safety, and regulatory compliance. This role supports Alberta and BC operations and works closely with field teams, vendors, and Arctic Arrow leadership. Occasional travel within Western Canada.

Requirements

• Minimum of 5 years’ experience in fleet maintenance.
• At least 5 years’ experience in a fleet coordinator, maintenance, or mechanic role.
• Proficient with Microsoft Office applications, including Excel, Outlook, and Word.
• Strong technical knowledge of both heavy‑duty and light‑duty fleet equipment.
• Demonstrated strong organizational, communication, and vendor management skills.
• Ability to perform effectively in a fast‑paced, multi‑site environment.

Nice To Haves

• HET, Parts Technician, or Fleet Management certification.
• Experience working in utility and/or construction environments.
• Valid Class 1 or Class 3 Driver’s Licence with Air Brake endorsement.

Responsibilities

• Coordinate preventative and corrective maintenance for fleet vehicles and equipment.
• Maintain compliance with Alberta Transportation, CVIP, DOT, and HSE regulations.
• Administer commercial vehicle inspection and maintenance programs.
• Manage fuel cards, reporting, and compliance controls.
• Coordinate insurance, licensing, and registration across multiple jurisdictions.
• Liaise with third‑party service providers, repair facilities, and vendors.
• Track maintenance costs, breakdown trends, PM schedules, and equipment availability.
• Support procurement of fleet vehicles, equipment, tools, and supplies.
• Maintain effective communication with operations to support job readiness and equipment availability.
• Maintain accurate fleet records, service histories, and regulatory documentation.
• Support fleet replacement planning and lifecycle management.
• Monitor warranties, recalls, and manufacturer service bulletins.
• Coordinate roadside assistance and breakdown response.
• Assist with incident, accident, and insurance claim reporting.
• Support fleet audits and internal compliance reviews.
• Identify opportunities for cost control, efficiency improvements, and standardization.

Benefits

• Competitive compensation and comprehensive benefits package.
• Opportunity to work with a diverse and modern utility fleet.
• Commitment to training, development, and career advancement.
• Supportive leadership and collaborative work environment.
• Long‑term work opportunities with consistent project pipelines.
• A strong benefits package is included, with additional incentives available depending on role requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed