Fleet Coordinator (Administrative Specialist 2)

New Jersey Courts•Trenton, NJ

1d•Onsite

About The Position

The New Jersey Judiciary Office of Management and Administrative Services is seeking a professional with excellent interpersonal, organizational, and time-management skills to work in the Office Services unit under the direction of the supervisor. The selected candidate will perform administrative functions as the Fleet Management & Parking Coordinator for the statewide Judiciary fleet and act as liaison between the Office Services unit and individual vicinage and central office vehicle coordinators.

Requirements

Graduation from an accredited college or university with a bachelor's degree.
Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits.
An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree.
Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date.
Degrees conferred outside of the United States must be evaluated by a recognized evaluation service.
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Newly hired employees must agree to a thorough background check that will include fingerprinting.
In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

Responsibilities

Establish and maintain working relationships with vehicle coordinators, members of other state departments, and outside auto repair, tow, collision, and fuel vendors.
Review and compile fleet-related reports, including accident/incident reports, maintenance due, EZPass, fuel, and vehicle usage data.
Coordinate and train vicinage and central office vehicle coordinators on Judiciary vehicle policies and responsibilities.
Schedule new and surplus vehicle appointments between vehicle coordinators, Department of Treasury, and towing vendors.
Maintain Fleet Management filing system, consisting of all vehicle usage logs, maintenance requests, and new and surplus vehicle requests; to include retaining and destroying files per Judiciary Retention Guidelines.
Conduct quarterly audits of vehicle usage logs and of EZPass transponders.
Maintain and review report of all vehicle registration and state inspection expiration dates.
Assume vehicle coordinator responsibilities for Office Services fleet to include processing all motor pool request, entering monthly usage logs, ensuring all vehicle maintenance and car washes are complete, and reviewing monthly fuel purchases.
Manage parking program permits and duties for the central office, including for reserved and non-reserved interior and exterior parking.
Update and process parking permits and reports as needed.