Fleet Coordinator

MasTec Inc•Portland, OR

1d•Hybrid

About The Position

Comany Overview: Henkels & McCoy West works closely with clients from diverse markets to build enduring partnerships throughout the Western United States. Our team of seasoned professionals' designs, builds, manages, and maintains critical and sustainable infrastructure for the power, oil & gas pipeline, gas distribution, and communications industries. Building on a 100-year legacy of performance and service to utility, commercial, industrial, and government clients, H&M West brings together extensive knowledge and innovation to deliver infrastructure construction solutions that meet future energy needs today. H&M West is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work. Henkels & McCoy West is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. H&M West is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization. Position Summary: The Fleet Coordinator supports field operations by promoting and maintaining an organized, efficient, and auditable approach to equipment and fleet inventory management. This role is responsible for coordinating equipment availability across multiple projects and operating groups, ensuring assets are properly tracked, classified, and allocated to support operational demands while maximizing utilization and cost efficiency. The Fleet Coordinator develops and implements standardized methodologies for tracking equipment, establishing minimum inventory thresholds, and preventing shortages or operational delays. This position coordinates equipment mobilization and demobilization, oversees procurement and transportation activities, and interfaces with vendors to ensure compliance with delivery schedules, pricing, and contractual requirements.

Requirements

Prior experience in equipment procurement, fleet coordination, or materials management within a utility construction environment is strongly preferred.
Experience working in or supporting unionized construction operations is preferred.
Associate degree or equivalent combination of education and 3–5 years of relevant industry experience preferred.
Working knowledge of DOT, OSHA, and environmental regulations applicable to construction and transportation activities is a plus.
Proficiency with MS Office applications; experience with Power BI or similar reporting and data visualization tools preferred.
Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, compliance-driven environment.

Responsibilities

Promote and maintain an organized, efficient, and auditable approach to equipment inventory management.
Develop and implement standardized methodologies for tracking equipment and establishing minimum inventory thresholds to prevent shortages or operational delays.
Coordinate equipment mobilization and demobilization while monitoring utilization to maximize availability and cost efficiency within the assigned area of responsibility.
Procure, allocate, and transport equipment to support multiple projects and operating groups across various geographic locations.
Interface with vendors to ensure compliance with established delivery schedules, pricing, and contractual terms and conditions.
Verify proper equipment classification, rates, and cost allocations in accordance with internal controls and project requirements.
Lead by example by identifying, recommending, and implementing process improvements; promote best practices and document measurable results.
Collaborate cross-functionally with Operations, Fleet, Procurement, and Finance teams to support project execution.
Perform other duties as assigned in support of operational and organizational objectives.