Fleet Coordinator

Chesapeake Utilities Corporation • Dover, DE

10h • Hybrid

About The Position

The Fleet Coordinator is responsible for supporting the daily operations, maintenance, compliance, and administrative functions of the organization’s vehicle fleet. This role ensures vehicles remain safe, reliable, cost-effective, and compliant with regulatory requirements. The Fleet Coordinator partners closely with leaders, drivers, vendors, maintenance providers, and internal departments to optimize fleet performance and minimize downtime.

Requirements

• Strong organizational, multitasking and communication skills
• Proficiency with fleet management software, spreadsheets and digital tracking tools
• Ability to interpret maintenance reports and basic mechanical knowledge
• Knowledge of DOT compliance or commercial fleet operations
• Strong problem-solving and decision-making skills
• High school diploma or equivalent; Associate degree preferred
• 3 years of experience in fleet coordination, transportation, logistics or related operations role with vendor management experience
• Standard Driver’s License

Nice To Haves

• Associate degree preferred

Responsibilities

• Coordinates vehicle assignments, availability, scheduling, and utilization.
• Maintains accurate fleet inventory, status updates, and vehicle records.
• Serves as the primary point of contact for drivers regarding fleet needs, issues, and procedures.
• Ensures proper onboarding of new drivers, including vehicle issuance and training on fleet policies.
• Schedules and tracks preventative maintenance, inspections, and repairs for all fleet vehicles.
• Reviews maintenance reports, diagnose common vehicle issues, and escalate concerns to vendors as needed.
• Verifies completion and quality of work performed by mechanics and external service providers.
• Minimizes downtime by monitoring vehicle health and proactively arranging service.
• Maintains compliance with DOT, OSHA, and other applicable regulations (if applicable to your org).
• Monitors and update vehicle registrations, renewals, permits, and insurance documentation.
• Conducts or coordinate vehicle inspections and audits to ensure safety standards are met.
• Supports accident reporting, investigations, and claims processing.
• Builds and maintain relationships with service centers, dealerships, leasing companies, fuel card providers, and other fleet vendors.
• Reviews and validate invoices, ensuring accuracy of charges and completion of agreed-upon work.
• Tracks fleet expenses and support budgeting, cost analysis, and optimization initiatives.
• Maintains fleet management systems, databases, logs, and digital records.
• Generates reports and metrics related to utilization, maintenance, cost, downtime, and trends.
• Assists with vehicle acquisitions, disposals, and upfitting.
• Supports process improvements to increase efficiency and fleet performance.

Benefits

• Flexible work arrangement
• Competitive base salary
• Fantastic opportunities for career growth
• Cooperative, supportive and empowered team atmosphere
• Annual bonus and salary increase opportunities
• Monthly recognition events
• Endless wellness initiatives and community events
• Robust and customizable benefit packages-choose what works best with your life. Options include generous 401k, medical, dental and life insurance, tuition reimbursement, compensated volunteer hours and MORE!
• Paid time off, holidays and a separate bank of sick time!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED