Fleet Coordinator

Sazerac Company•Jeffersonville, IN

About The Position

Sazerac Company is an independent, American family-owned company with a rich history and global operations. We produce and market award-winning spirits and are known for our strong company culture, having been recognized as a "Best Place to Work" multiple times. Sazerac offers extraordinary growth opportunities with competitive salaries and benefits in an exciting, entrepreneurial industry.

Requirements

Ability to communicate with all levels of an organization.
Working knowledge of MS Office Products (Word, Excel and Outlook).
Excellent organizational skills.
Ability to handle multiple tasks at one time.
Excellent oral & written communication skills.
High School diploma or GED equivalent.
2 years relevant experience.

Nice To Haves

Undergraduate Degree.
2 years relevant experience in a fast-paced environment.
Experience in manufacturing software (ERP, MRP, MPS, WMS).
Experience in Alcohol Beverage Industry.

Responsibilities

Organize and communicate fleet dispatch.
Schedule pickup and delivery appointments.
Assist Traffic Manager in fleet compliance with FMCSA, FRA, PHMSA regulations and Liquor Transporter Permits.
Audit, organize, and file driver trip documents including POD.
Support fleet performance reporting.
Generate freight invoices and maintain files.
Work with Materials Managers to support on-time pickup and delivery of materials to Sazerac plants.
Support Shipping Clerk as needed.
Coordinate loads assigned to Sazerac Transportation.
Manage appointment system for Sazerac Transportation to ensure all loads are scheduled on time.
Ensure all internal customer expectations are met.
Organize orders and ensure drop equipment is loaded by requested ship date.
Ship confirm orders in ERP.
Process BOL and manifests.
Check daily and monthly shipping reports.
Track shipping errors, code freight invoices, and print load plan picks.
Execute processes, reports, and data entry in SYS21 and TMS.
Partner with internal and external customers to enhance reports, process flow, and communications related to transportation and purchase orders.
Assist Department Manager with priority setting of tasks for other department personnel.
Ensure adherence to Personal Safety, Food Safety, Quality, and Environmental Policies and Practices.
Maintain super user knowledge of TMS for use with location and fleet services.
Support Materials and Distribution Center Manager with inventory control.
Work closely with purchasing and all facilities to ensure timely and cost-efficient methods.
Understand and comply with safety requirements of the Transportation Department.
Keep safety top of mind at all times and prevent co-workers from working unsafely.
Report safety concerns, accidents, and near misses immediately.
Participate in safety inspections and accident investigations.
Keep workplace clean and free of debris at all times.
Continuously use and update the priority system to ensure efforts are focused on position outcomes and priorities.
Update progress and successes in the Priority System.
Use PDS to enhance performance within the company through evaluation, planning, and goal execution.
Strive to constantly develop oneself as a valuable asset through personal and professional growth and attention to the position’s outcomes.
Document processes in contacting carriers.
Document scheduling of fleet pickup and deliveries.
Maintain SOPs for shipping and dispatch functions.
Streamline the document management flow (BOL's, scan folders, archives, etc.) process.
Establish well-organized priorities.
Provide appropriate parties with regular feedback and timely updates.
Utilize PPT system to continuously improve planning and organization.
Utilize CDS system to identify training needs and design development curriculum, programs, and content for the purpose of preparing for career opportunities within the company.
Provide feedback to manager regarding on-the-job learning opportunities.