Fleet Coordinator

Dakota Supply Group•Saint Paul, MN

8h•$23 - $38•Onsite

About The Position

DSG is seeking a Fleet Coordinator in our Saint Paul, MN location. In this full time, hourly position, work is typically performed between the hours of 8am and 5pm, Monday through Friday, but may vary on occasion according to business needs. As a Fleet Coordinator, you will support our logistics team by documenting the lifecycle of road and warehouse assets, ensuring safety, compliance, and that the equipment is well-maintained for employee owners to do their job safely. At DSG, we are dedicated to building futures one job at a time. Starting with yours. As an ESOP, we are a community of peers, first and foremost. And we focus on cultivating an environment of respect, teamwork and growth. Where your career path is rich with possibilities. Where every success is shared. And where every challenge is overcome together. For more than a century, we’ve delivered more than supplies, we’ve offered true partnership and valuable solutions. By continuing to empower the future of our vendors and customers, we will empower a future of ongoing success for all of us.

Requirements

Exceptional organizational skills and attention to detail
1+ years in logistics coordination, fleet management or relevant experience in highvolume administrative operations
High proficiency in Microsoft Excel, including VLOOKUPs, pivot tables and data visualization tools
Prior experience with Fleet Management Software (FMS) or other telematics platforms
Working knowledge of DOT regulations and IFTA reporting requirements
Commitment to workplace safety

Nice To Haves

Familiarity with project management and routing tools such as Smartsheet, Elite EXTRA, or EDA preferred
Exposure to Motive or similar electronic logging devices preferred

Responsibilities

Internal tracking and compliance documentation of all DSG road and warehouse assets, including delivery vehicles and trailers as well as powered industrial equipment within the warehouse such as forklifts:
Track and monitor necessary vehicle registrations, titles and plate renewals while navigating various DMV requirements
Analyze fuel card usage data to monitor for accurate utilization
Compile accurate and timely regulatory reporting for DOT compliance (IFTA, HVUT, MCS-150, UCR etc.)
Track leases and mileage on all non-DSG-owned equipment
Assist with communication between external vendors and internal stakeholders to optimize fleet performance for operational demands
Monitor for unscheduled downtime and corrective maintenance costs through oversight of scheduled maintenance agreements
Audit and track the status of onboard equipment and essential documentation across the fleet, resolving gaps to ensure 100% operational readiness
Data collection, analysis and reporting
Maintain in real time an accurate master asset list for all road and warehouse assets
Produce and distribute monthly reports, including leased equipment mileage, fuel spend, maintenance frequency and cost, and overall fleet utilization
Transform raw data into actionable insights to propose improvements to the overall efficiency of asset spend and utilization across our footprint
Participate in post-incident reviews with DSG’s Safety & Compliance Manager
Submit and manage insurance claims related to vehicle and equipment incidents when appropriate, maintaining detailed records of required follow-up actions
Other job duties as assigned