Fleet Assistant

Gitxsan Environmental Services•Area B (Suskwa/Kitwanga/Kispiox), BC

10d•Onsite

About The Position

The Fleet Assistant provides operational and administrative support to the Manager, Fleet & Asset Operations to ensure fleet readiness, documentation accuracy, asset organization, and deployment efficiency. This role supports daily operations of a multi-division fleet of 40+ vehicles and equipment assets. The Fleet Assistant assists with inspection tracking, maintenance coordination, yard readiness, inventory control, equipment distribution, and after-hours operational support. The position plays a key role in maintaining fleet compliance, operational continuity, and safe deployment readiness. Final compliance authority, capital approvals, and enforcement actions remain the responsibility of the Manager, Fleet & Asset Operations.

Requirements

2–3 years in fleet support, logistics, yard operations, or related environment preferred.
Strong organizational and documentation skills.
Attention to detail.
Basic mechanical awareness.
Proficiency with digital systems (SiteDocs, Samsara, Excel/AirTable preferred).
Ability to work in a fast-paced environment.
Valid Class 5 driver’s licence.

Nice To Haves

Experience in industrial or construction environments considered an asset.

Responsibilities

Complete daily Pre-Trip inspections and Truck Sign-Out/Sign-In submissions within SiteDocs.
Support tracking of completed and outstanding inspection documentation.
Follow up with staff regarding missing documentation as directed.
Support staff to complete truck sign-out/sign-in documentation is complete and prepared for Manager review and sign-off.
Assist in documenting flagged deficiencies and maintenance requests.
Be present prior to vehicle deployment when scheduled to support inspection compliance.
Assist in ensuring Pre-Trip inspections are completed before vehicles depart.
Confirm returned vehicles are free of personal items and debris.
Clean returned vehicles (interior and exterior) to ensure redeployment readiness.
Report any personal items and/or garbage found in vehicles. Specifically, any evidence of policy violations (alcohol containers, vape, cigarettes, etc)
Confirm vehicles are equipped with required safety and operational equipment.
Assist with issuing deployment equipment (Zoleo devices, avalanche beacons, radios, etc.).
Guide new staff to learn how our vehicles are stocked. Where all equipment is kept and organized.
Assist staff with procedural guidance such as tire changes and chaining up (within company procedures).
Perform basic vehicle condition checks, including: Air conditioning functionality (summer readiness), Heater functionality (winter readiness), Lights, wipers, battery condition
Report service needs or mechanical concerns to the Manager.
Provide basic roadside assistance (battery boosting, flat tire changes) when safe to do so.
Participate in bi-annual seasonal tire changeovers.
Shuttle vehicles between yard, dealerships, and repair facilities.
Assist in scheduling preventative maintenance appointments.
Support vendor communication for service bookings.
Track maintenance status and update asset records.
Ensure maintenance documentation is accurate and current.
Maintain fleet-related inventory and conduct routine inspections.
Assist with ordering operational supplies and equipment as directed.
Monitor expiry dates of first aid kits, extinguishers, and required safety equipment.
Ensure operations garage and storage areas remain clean, organized, and functional.
Report low inventory levels promptly.
Maintain general yard organization and cleanliness.
Perform snow removal in yard and around building access points during winter conditions.
Apply de-icing materials to reduce slip and fall hazards.
Ensure safe pedestrian and vehicle access during inclement weather.
Pick up or drop off staff between yard and operational locations when required.
Support set-up and tear-down for operational meetings or equipment staging.
Follow all safe work procedures.
Use required PPE during yard and vehicle tasks.
Report hazards or unsafe conditions immediately.
Participate in safety meetings and training sessions.
Support compliance efforts aligned with WorkSafeBC and COR standards.