Fleet Asset Administrator

Rising Edge Group • Calgary, AB

2d

About The Position

Reporting directly to the Fleet Manager, the Fleet Asset Administrator plays a key role in ensuring that all equipment activity across projects is accurately tracked, verified, and translated into reliable data for billing and operational decision-making. It involves gathering information from multiple sources, cross-checking it for accuracy, and resolving any inconsistencies by working closely with field teams and internal stakeholders. The position also focuses on turning raw data into meaningful insights by analyzing utilization patterns, identifying inefficiencies, and highlighting trends that impact performance and cost. In addition, it supports the billing process by applying company standards to equipment usage, ensuring that all reported hours are consistent, justified, and ready for invoicing.

Requirements

• Post-secondary diploma or degree in Business Administration, Logistics, Supply Chain, Data Analysis or related field.
• 3–5 years of experience in an administrative, operations, project controls, or data-focused role (construction or industrial environment preferred.
• Strong analytical skills with the ability to identify inconsistencies, assess utilization, and resolve data discrepancies
• Highly organized with strong attention to detail and the ability to manage large volumes of information
• Confident communicator with the ability to follow up persistently and professionally with field teams
• Proactive and self-driven, with the ability to work independently and take ownership of outcome
• Comfortable working in a fast-paced environment with competing priorities and tight timelines
• Strong proficiency in Microsoft Excel (data cleaning, filtering, reconciliation, and analysis)

Nice To Haves

• Experience working with timesheet systems, GPS tracking, or equipment data is considered an asset
• Understanding of construction operations, equipment usage, and utilization metrics is an asset

Responsibilities

• Compile, analyze, and validate equipment utilization, and performance data from timesheets, GPS systems, and internal platforms across active projects
• Collaborate with Site Leads, Foremen, Equipment Coordinators, and Project Managers to confirm accuracy of reported usage
• Maintain accurate and consistent asset tracking records, ensuring completeness and data integrity
• Investigate and resolve discrepancies between reported, actual, and expected usage through reconciliation and follow-up
• Apply company billing rules (e.g., daily maximums, equipment limits) to standardize and adjust hours for accurate billing
• Prepare structured, validated data to support billing and Accounts Receivable processes
• Produce regular and ad hoc reports on utilization trends, downtime, inefficiencies, and cost impacts
• Track outstanding verifications and follow up with site teams to ensure timely and accurate data submission
• Work cross-functionally with Fleet, Project Controls, Operations, Procurement, and Accounting to ensure alignment and data accuracy
• Contribute to continuous improvement of tracking systems, reconciliation processes, and overall data quality

Benefits

• Competitive compensation with weekly pay periods
• Generous paid time off
• RRSP-DPSP employer matching, increasing with years of service
• Comprehensive benefits package (medical, dental, vision, and disability)
• Ongoing training, development, and career advancement opportunities
• Employee Assistance Program (confidential counselling support)
• Employee Referral Bonus Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree