Asset Administrator

McGrew Equipment Company•Hanover, PA

1d•Onsite

About The Position

McGrew Management Company is seeking a detail-oriented and organized Asset Administrator to join our Corporate Office in Hanover, PA. This role supports both inventory and accounting functions across all McGrew Management affiliates — McGrew Equipment Company, Crownstone Equipment, and Iron Road Logistics. The Asset Administrator plays a key role in managing asset records, tracking inventory, processing inventory-related payables, and ensuring accurate financial reconciliation. The ideal candidate is dependable, analytical, and able to manage a high volume of tasks while maintaining accuracy and strong communication. McGrew Management Company provides shared services, strategic leadership, and operational support to a family of growing businesses in the heavy equipment and logistics industries, including McGrew Equipment Company, Crownstone Equipment, and Iron Road Logistics. Our team is built on integrity, teamwork, and old-fashioned business values. We believe in treating employees like family, investing in professional growth, and recognizing contributions at every level.

Requirements

High school diploma or equivalent required
2+ years of experience in inventory management, asset management, accounting, or a related role
Proficiency with accounting or ERP systems
Strong attention to detail and accuracy in high-volume environments
Strong organizational and time-management skills with the ability to manage multiple deadlines

Nice To Haves

associate or bachelor’s degree in Accounting, Business, or related field preferred
Experience with accounts payable processing and account reconciliations preferred
Experience working in a supply-chain, inventory-based, or multi-location business
Knowledge of equipment, fleet, or whole goods inventory tracking
Intermediate Excel skills (VLOOKUP, pivot tables, basic formulas)
Experience working in a multi-company or shared-services environment

Responsibilities

Maintain accurate records of all whole goods inventory (new, used, and rental equipment, including attachments) within the operating system, ensuring completeness and real-time accuracy.
Load new assets into the system and work directly with manufacturers and vendors to resolve invoice discrepancies and documentation issues.
Coordinate procurement of new equipment through direct orders and dealer transfers to support sales and rental operations; monitor order status with manufacturers through delivery.
Track overall inventory (excluding fixed assets), including reviewing cycle counts submitted by branch locations and assisting in discrepancy resolution.
Support and assist with floor plan audits, ensuring proper documentation and compliance with lender requirements.
Process inventory-related vendor invoices, including proper coding, documentation, and approval routing; assist with payment coordination as needed.
Monitor and track asset location, status, and movement across all facilities, updating records as changes occur.
Perform account reconciliations for inventory and asset-related general ledger accounts to ensure financial accuracy.
Partner with accounting on asset capitalization, reporting, and overall financial alignment
Prepare and distribute inventory and asset-related reports to executive leadership, sales teams, and other stakeholders.
Identify and implement process improvements to enhance asset tracking, reporting, and overall operational efficiency.
All other duties as assigned.