Administrator (Capital Projects & Asset Management)
About The Position
Reporting to the Manager, Capital Projects & Asset Management, the Administrator (Capital Projects/Asset Management) is responsible for providing administrative support to the Haisla Nation’s Capital Projects & Asset Management programs, ensuring the smooth and efficient operation. This includes providing comprehensive administrative support to the Capital Projects & Asset Management Manager; maintaining up to date and accurate records; assisting in the planning and coordination of contractors, programs and events; and assisting with scheduling, meeting logistics and preparing relevant materials. The Administrator (Capital Projects/Asset Management) also acts as a liaison between the Capital Projects & Asset Management program and other stakeholders, including community members, government agencies, and external partners.
Requirements
- High school diploma or equivalent.
- Business Administration Certificate or equivalent.
- 1 to 3 years of experience in an administrative role.
- Experience working for a band government or Indigenous organization an asset.
- Strong analytical and problem-solving abilities, with a focus on data-driven decision-making.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint) and various databases, search engines and Outlook/email.
- Strong organizational and time management skills with an attention to detail and accuracy in data entry and record-keeping.
- Strong interpersonal, communication, and presentation skills with the ability to professionally connect with and influence a diverse group of individuals.
- Excellent interpersonal and communication skills, both verbal and written.
- Ability to meet intensive and changing deadlines.
- Ability to work independently and as a team.
- Satisfactory completion of criminal records check (with vulnerable sector screening if relevant).
Nice To Haves
- Experience in a coordinator position preferred.
- Valid BC driver’s license and own vehicle is an asset.
Responsibilities
- Oversee daily office functions, such as handling correspondence, coordinating meetings, and maintaining organized files.
- Provide comprehensive administrative support to the Capital Projects/Asset Management program staff, including travel arrangements and managing calendars.
- Prepare, review, and distribute various documents, including reports, memos, and meeting minutes.
- Manage incoming and outgoing mail communications.
- Ensure confidentiality and security of sensitive information.
- Maintain up to date and accurate records, including filing systems, databases and archives.
- Assist with budget tracking, including processing invoices, expense claims, and purchase orders.
- Assist in the coordination of Capital Projects/Asset Management programs and events.
- Act as a liaison between the Capital Projects & Asset Management program unit and other stakeholders, including community members, government agencies, and external partners.
- Other related duties as required.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
11-50 employees
