Fleet and Facilities Coordinator

Goodwill Easterseals Miami Valley•Dayton, OH

1d•Onsite

About The Position

Goodwill Easterseals Miami Valley is looking for a highly organized and proactive Coordinator to support our Fleet Operations Manager (FOM) in maintaining the physical assets that keep Goodwill Easterseals Miami Valley moving. You will be responsible for the "behind-the-scenes" logistics of our vehicle fleet, warehouse equipment, and donation programs. In this role, you will manage the scheduling and data tracking necessary to keep our infrastructure maintained and ensure our donors have great experience.

Requirements

High School diploma or equivalent.
2+ years in logistics, fleet coordination, or maintenance scheduling.
Proficiency in Microsoft Office, specifically Excel, and comfort with fleet management software.
Ability to maintain a valid driver’s license and a driving record acceptable to GESMV’s liability insurance provider.
Ability to pass a criminal background check.
Ability to pass random drug screenings.
Ability to quickly adapt, prioritize, and manage multiple tasks from start to finish.
Strong organizational skills with a "detail-first" mindset for managing databases and calendars.
Strong phone presence with the ability to gather input from multiple sources and interact professionally with donors and vendors.
Ability to react to dynamic circumstances and prioritize urgent repairs alongside routine maintenance.

Nice To Haves

Associates degree or equivalent combination of relevant education and experience preferred.
Working knowledge of DOT and OSHA regulations preferred.

Responsibilities

Assist the FOM with daily administrative tasks and documentation.
Provide hands-on assistance for vehicle retrieval following breakdowns or maintenance work.
Create and maintain a comprehensive donation customer database.
Responsible for scheduling donation trailer visits and following up with donors via thank-you notes.
Monitor and log service intervals for all vehicles and "Big Joe" material handling equipment to ensure safety and compliance.
Act as the primary point of contact for service calls and repairs regarding warehouse dock levelers, overhead doors, and specialized equipment.
Schedule and follow up on service visits with external technicians to minimize equipment downtime.
Ensure compliance with fleet program policies, DOT regulations, and Agency safety standards (CARF, HIPAA).
Always promote a culture of safety and seek cost-saving opportunities.
Maintain accurate digital files for service history, warranties, and equipment inspections.
Perform other duties as assigned.