Fleet Administrator

Aston Carter

4d • $22 - $23 • Hybrid

About The Position

In this position, you will be responsible for processing dealer paperwork in compliance with customer service level agreements and managing and updating work orders in a third-party vendor system.

Requirements

• 1+ year of administrative experience in the most recent role.
• Proficiency in invoicing software (SAP, Oracle, etc.), Microsoft Outlook, Excel, and Word.
• Strong skills in Excel, including knowledge of Pivot Tables and Formulas.
• Experience with prior invoicing and familiarity with working with Purchase Orders.

Responsibilities

• Process and manage invoices for customers.
• Utilize SAP to monitor work orders.
• Maintain open communication between dealers through timely email responses.
• Address dealer inquiries on rentals, invoices, quotes, and difficulties using the IVR system.
• Collaborate with the Fleet Services team to resolve processing issues when necessary.
• Generate and provide routine communications using SAP and Excel.
• Distribute and maintain PM notifications for dealers.
• Respond to client requests.
• Load work orders in SAP for the billing department.
• Communicate with dealers who are not compliant with contracted agreements.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees