Fleet Administrator

Crux Subsurface, Inc. • Spokane Valley, WA

8d • $82,000 - $92,000

About The Position

Crux Subsurface is looking for an experienced Fleet Administrator to own the compliance, licensing, reporting, and telematics systems behind one of the most diverse equipment fleets in the geotechnical construction industry. You'll manage multi-state regulatory requirements, keep DOT compliance current, and ensure our equipment is permitted and road-legal wherever it's deployed.

Requirements

• 5+ years of experience in fleet management, transportation, or the construction industry
• Working knowledge of DOT, OSHA, and Cal OSHA regulations
• Demonstrated experience with fleet reporting and compliance in OR, WA, and/or CA
• Strong organizational skills and attention to detail
• Comfortable with Microsoft Office and general business systems
• High School Diploma or equivalent

Nice To Haves

• AA Degree in Automotive Technology or related field
• 10+ years of industry experience
• Familiarity with JD Edwards, Verizon Connect, Geoforce, or similar fleet/ERP platforms
• Experience managing multi-state IFTA/IRP accounts

Responsibilities

• Manage multi-state fleet reporting and account maintenance across CA, OR, WA, ID, MT, and beyond — including CARB, PERP, DOORS, IFTA, IRP, ODOT, WSDOT, and CADOT
• Ensure DOT compliance for both vehicles and heavy equipment, with accurate, audit-ready recordkeeping
• Handle licensing, registration, insurance, DOT inspections, and trip permitting for our rolling fleet (trucks, pickups, trailers)
• Keep Ford and GM fleet program accounts current and optimized
• Schedule and track crane inspections to maintain compliance
• Coordinate meter reading updates in JD Edwards (ERP)
• Administer Verizon Connect and Geoforce platforms — including hardware installs/removals, software maintenance, unit allocation, and job-level asset tracking
• Maintain asset records in Quanta TDS and Asset systems
• Generate weekly/monthly fleet reports for operational and leadership use across business units

Benefits

• Medical, Dental, Vision, Prescription Coverage, HSA/FSA, Short-Term Disability, Long-Term Disability, Basic Life Insurance, EAP, Voluntary Benefits, and Identity Theft Protection. Benefits are offered with a shared premium cost between employer and employee.
• 401k and Roth contribution with company match eligibility.
• Vacation and Sick Leave accrue in accordance with company policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED