Fleet Administrative Specialist

Pritchard Auto Company • Clear Lake, IA

5d • $24 - $26 • Onsite

About The Position

We are seeking a detail-oriented and organized Fleet Administrative Specialist to support our fleet operations and business administration functions. This role is ideal for someone who enjoys variety in their workday and thrives in a fast-paced environment. You'll play an important role in coordinating vehicle logistics, supporting customer communications, maintaining fleet systems, and assisting with administrative processes that keep our business running smoothly.

Requirements

• High school diploma or equivalent.
• Previous administrative, customer service, logistics, transportation, or business support experience.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to work independently while managing multiple priorities.

Nice To Haves

• Experience in fleet management, transportation, automotive, or logistics environments.
• Experience with GPS tracking platforms or fleet management software.
• Familiarity with Learning Management Systems (LMS) or other business software.
• Associate degree in a related field.

Responsibilities

• Coordinate vehicle pickups, deliveries, transfers, and relocations.
• Schedule and communicate with drivers, carriers, vendors, and customers.
• Track vehicle movement activities and maintain accurate records.
• Assist with fleet-related logistics and transportation coordination.
• Serve as a point of contact for customer inquiries and communications.
• Prepare customer notices, correspondence, and operational documentation.
• Maintain organized records and documentation.
• Assist with data entry, reporting, and general administrative tasks.
• Support onboarding and offboarding activities for GPS tracking devices.
• Assist with maintaining fleet and business systems.
• Conduct audits, testing, and data integrity reviews.
• Help administer and maintain the company's Learning Management System (LMS).
• Assist with customer account follow-up activities.
• Prepare and distribute collection notices and account communications.
• Maintain accurate documentation related to customer accounts.

Benefits

• Flexible part-time schedule.
• Opportunity to contribute across multiple areas of the business.
• Collaborative team environment.
• Meaningful work supporting customers and fleet operations.
• Competitive hourly compensation.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED