Fleet Maintenance Administrative Specialist

Pottawatomie County•Westmoreland, KS

23h•Onsite

About The Position

Under the supervision of the Fleet Manager, the Shop Clerk is a non-exempt position under FLSA. The primary responsibility of this position involves the performance of various purchasing, inventory maintenance, shop work orders and clerking duties. A person in this position purchases parts and supplies, processes shop work orders, and maintains a parts inventory for heavy equipment, trucks and pickup fleet and smaller items as needed.

Requirements

Possession and maintenance of a valid driver’s license
General computer, equipment and auto mechanical knowledge
Ability to operate office equipment with a high degree of accuracy
Ability to read and interpret manuals, reports and written instructions
Good mathematical, interpersonal, organizational and written and oral communication skills
High school diploma, GED, or equivalent is required
Possession and maintenance of a valid Kansas Driver’s License, plus the ability to legally operate a county vehicle is required
Ability to pass pre-employment background checks which may include, but are not necessarily limited to: Drug Screening, Driving Record, Criminal History, Physical Capacity, and/or Skills Testing.

Nice To Haves

One to two years of similar or related experience is preferred
Technical or vocational school training in specification writing, purchasing, inventory, maintenance and auto mechanics is preferred
Any equivalent combination of training and experience which provides the required knowledge, ability and skill

Responsibilities

Stores, organizes and inventories parts and supplies
Purchases and receives equipment, materials and supplies approved by supervisor
Prepares shop work orders and inventory lists
Prepares invoices and receipts for shop work orders and inventory
Answers and directs incoming telephone/radio calls
Performs yearly physical inventory for department
Maintains safety equipment in vehicles--fire extinguishers, first aid kits, etc.
Issues tools, parts and supplies to staff
Tracks preventative maintenance schedules
Maintains daily labor and equipment record
Records equipment problems on forms
Prints and analyzes reports and documents
Maintains daily fuel transactions and monthly inventory of fuel
Maintains accuracy of records and work orders
Ensures positive public relations with public and staff
Maintains working relationship with suppliers of parts and equipment
Keeps area of responsibility clean and orderly
Runs parts and other errands as needed
Performs other duties as necessary or assigned