Fleet Administrative Assistant
Gabrielli Truck Sales•Milford, CT
•Onsite
About The Position
Gabrielli Truck Leasing (GTL), a division of Gabrielli Truck Sales, is the Northeast’s largest commercial truck leasing and rental provider. We are seeking a Fleet Administrative Assistant to join our growing team. This role is critical in supporting our Fleet Operations team, ensuring smooth day-to-day operations, accurate recordkeeping, and professional communication with customers and vendors.
Requirements
- 2+ years administrative support experience (automotive/trucking industry preferred).
- Proficient in Microsoft Office (Excel, Word, Outlook, Teams).
- Experience with fleet management or dealership systems (Enrich, Decisiv, Geotab, or similar) a plus.
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Ability to multitask in a fast-paced environment.
- Must pass background check and drug test.
- High School Diploma or GED required.
Nice To Haves
- Associate’s Degree preferred.
Responsibilities
- Provide administrative support to the Fleet Director, Regional Managers, Supervisors, and Facility Managers.
- Prepare and maintain service department records, reports, and spreadsheets.
- Assist with Preventative Maintenance scheduling and follow-up with customers.
- Process warranty claims documentation and assist with OEM portal updates.
- Help manage Billback Estimates by compiling photos, repair orders, and supporting files.
- Monitor and track Out-of-Service and Substitute units, updating reports daily.
- Coordinate with Parts Administrators to ensure proper billing and returns processing.
- Prepare customer-ready correspondence, estimates, and compliance documentation.
- Maintain electronic filing systems for inspections, registrations, and repair orders.
- Support supervisors with timecard tracking, scheduling, and new-hire onboarding paperwork.
- Answer phones and emails, providing professional customer support and routing inquiries appropriately.
- Act as liaison between Leasing Fleet operations and other GTL departments (Sales, Rental, Retail Service).
Benefits
- Competitive salary with growth opportunities.
- Medical, Dental, Vision, 401K.
- Paid Holidays and Paid Time Off.
- Career development within the Gabrielli organization.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
