Fleet Administrative Assistant
About The Position
Join a team that nourishes life from farm to table! Upstate Niagara Cooperative, proudly owned by 200+ local family farms, is one of America’s largest and most stable dairy cooperatives. Guided by farmer- and employee-led values, we process and market high-quality milk, yogurt, dips, sour cream, cottage cheese, and more under our trusted brands: Upstate Farms®, Bison®, Milk for Life®, and Intense Milk®. Here, you’ll support sustainable farming, strong communities, and the mission to deliver fresh, local dairy to families every day. Fleet administrative assistant is responsible for managing the administrative tasks related to the company's vehicle fleet, including vehicle registration, maintenance scheduling, driver compliance, data tracking, and ensuring adherence to fleet policies, essentially acting as the central point of contact for all aspects of fleet operations, reporting to a fleet director and supporting day-to-day activities to maintain efficient fleet usage.
Requirements
- Proficient in Microsoft Office Suite (Excel, Word, Outlook)
- Strong organizational and time management skills
- Attention to detail and ability to maintain accurate records.
- Excellent communication skills to interact with drivers, vendors, and internal stakeholders.
- Basic understanding of vehicle maintenance and repair procedures
- Knowledge of relevant regulations regarding vehicle registration and safety compliance
Nice To Haves
- Experience with fleet management software
Responsibilities
- Processing vehicle registrations, renewals, and title transfers.
- Coordinating vehicle maintenance schedules with service providers, tracking repairs, and ensuring timely servicing.
- Maintaining accurate fleet data in a database, generating reports on fuel usage, mileage, and vehicle utilization.
- Monitoring fleet expenses, identifying cost-saving opportunities, and managing fuel budgets.
- Communicating and enforcing company fleet policies to drivers.
- Managing relationships with external vendors like repair shops and fuel providers.
- Assisting with accident investigations and reporting procedures.
- Supporting the process of acquiring new vehicles, including specifications and pricing.
Benefits
- group health and/or dental insurance
- retirement plan
- wellness program
- paid time away from work
- paid holidays
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
