Public Safety Parking & Fleet Administrative Assistant

Mount Saint Mary's University•Emmitsburg, MD

8d•$15 - $17•Onsite

About The Position

The Public Safety Parking & Fleet Administrative Assistant is responsible for coordinating and supporting the University’s parking enforcement program and fleet management operations. This role oversees vehicle registration for students and staff, administers parking permits, and ensures consistent enforcement of university parking policies and regulations. The position manages the University’s fleet program, including vehicle inventory, distribution, tracking, and recordkeeping to ensure proper utilization, compliance, and maintenance coordination. The Assistant monitors parking activity, supports enforcement processes, and assists with data analysis related to parking and fleet operations. The position also supports Clery compliance documentation and other departmental administrative functions as needed. This role requires professional and effective communication with the university community to address parking, permitting, and fleet-related inquiries while delivering a high level of customer service. Strong organizational, multitasking, and problem-solving skills are essential. Administrative responsibilities include data entry and reporting using Excel, maintaining records in department software systems, and creating materials using tools such as Adobe and Canva. The Assistant must adhere to all university safety policies and procedures applicable to the work environment. This position supports the Director and Deputy Director of Public Safety with additional duties as assigned and reports directly to the Director of Public Safety.

Requirements

High school diploma or equivalent.
Good communications skills required.
advanced computer knowledge.
Good human relations skills required.
Ability to work with and resolve stressful and challenging situations.
Successful passing of a background check.

Nice To Haves

Associates degree preferred.

Responsibilities

Supports and assists the Director and Deputy Director in performance of their duties and follows their directions/requests.
Data entry of vehicle registrations and issuance of parking decals. This includes identifying vehicle owners of citations, monitoring citations for appeals process, preparing citations for adjudication data entry of all billed citations, and all filing/history needs of this process.
Management of fleet vehicles, certified drivers, billing and related tasks.
Assist with Clery compliance administrative tasks.
Conduct analysis and develop reports related to department activities.
Attentiveness to fire security and safety hazards, taking corrective measures or documenting for repair through the work order system.
Operate the University phone system in a professional and polite manner.
Issue temporary vehicle registrations.
Work with the Premisys access control system.
Must adhere to the rules of confidentiality.
Assist with management of University access control system. programs card readers with time zones/schedules.
Work with campus departments, including Frederick campus, regarding door access needs.
Complete other administrative tasks as assigned.