PL - Fleet Administration Specialist

BYD Europe • Capon Bridge, WV

1d • Onsite

About The Position

We are seeking a highly organized and detail-oriented Fleet Administration Specialist to support the day-to-day administration and coordination of our vehicle fleet operations. The successful candidate will ensure efficient fleet documentation, vehicle compliance, cost control, vendor coordination, and administrative support to maintain smooth fleet performance.

Requirements

• Previous experience in fleet administration, logistics administration, transport coordination, or a similar administrative role
• Strong organizational and multitasking skills
• Excellent attention to detail and accuracy
• Good communication and coordination abilities
• Proficiency in Microsoft Office, particularly Excel
• Ability to work independently and manage priorities effectively
• Fluent English (additional languages are a plus)

Nice To Haves

• Experience with fleet management systems is an advantage
• Knowledge of vehicle compliance and fleet documentation processes is preferred

Responsibilities

• Maintain accurate fleet records, including registrations, insurance, inspections, leasing contracts, and maintenance schedules
• Coordinate vehicle servicing, repairs, inspections, and preventive maintenance with external vendors and internal stakeholders
• Monitor fleet-related expenses and assist with budget tracking and reporting
• Support fuel card management, toll systems, and vehicle allocation processes
• Ensure compliance with company policies, safety regulations, and legal requirements related to fleet operations
• Process invoices, purchase orders, and fleet-related documentation
• Track vehicle utilization, mileage, downtime, and operational performance
• Assist with onboarding and offboarding of company vehicles for employees
• Liaise with insurance providers, workshops, and suppliers
• Prepare regular fleet reports and administrative summaries for management
• Support incident, accident, and claims administration processes

Benefits

• Competitive remuneration based on performance and experience.
• Opportunities for department and company-wide team building events.
• A chance to contribute to the transition towards zero-emission transportation and the decarbonization of the economy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed