Fleet Specialist

LJA • Houston, TX

2d • Onsite

About The Position

As a Fleet Specialist at LJA Business Solutions, you will be responsible for assisting with the procurement, maintenance, regulatory compliance, and liquidation of vehicles, trailers, boats, ATVs, and other fixed assets. You will work closely with leadership and stakeholders across the organization and with Business Service groups including accounting, legal, HR, and HSE. Outside the organization, the Fleet Specialist will serve as a liaison between LJA and contractors. In this position, you will encounter a number of scenarios requiring critical thinking and problem-solving skills. The role requires a high degree of organization and collaboration. To be successful, the Fleet Specialist must be able to prioritize tasks, build processes, and provide exceptional communication to stakeholders and partners.

Requirements

• High school diploma or equivalent required
• Approved driving record, valid Texas driver’s license, and proof of insurance on personal vehicle
• At least two years of fleet operation or asset management experience
• Excellent computer literacy with Microsoft Outlook, Microsoft Excel, Microsoft Word, and Microsoft Teams

Nice To Haves

• Bachelor’s degree, military service, or trade school experience preferred
• Experience with DOT compliance preferred

Responsibilities

• Forecast replacement needs and fleet financials for the next budget fiscal year
• Process new vehicle orders which includes requesting quotes, obtaining manager approval, placing order, ordering auxiliary items (safety kits, toll tags, decals, campers, etc.), tracking delivery, reviewing paperwork, and processing invoices
• Maintain records of and manage inspection and registration process for all vehicles.
• Establish, manage, and maintain toll togs for all vehicles
• Collect, review, and maintain information on vehicle spreadsheet and in asset/fleet software using client communications and regular vehicle reports
• Manage telematics and ensure all data, geofences, and employee addresses are updated. Provide reports and information to managers as appropriate
• Manage and promote safety throughout the fleet by maintaining safety kits in vehicles, providing monthly safety news/topics, tracking incidents, and promoting safe practices
• Collect and maintain driver qualification which includes screening and reviewing MVR reports for drivers
• Handle the incident process which including obtaining reports and documentation, coordinating the towing and repair of company vehicles, filing claims with the insurance, arranging for rental vehicles, tracking incidents, and closing out files once everything is complete
• Manage, audit and track repair order process with external service vendors
• Coordinate the auctioning and liquidation of fleet assets which includes gathering information, taking pictures, setting minimum prices, drafting paperwork, coordinating with vendors, and overseeing the sale of the assets
• Pull reports from Fleet Management Company website or work with supplier for Ad-Hoc reports when requested
• Analyze data and provide reports to management on budgeting, schedules, maintenance/repair, fleet progress, fuel, and mileage
• Prepare correspondence, presentations, reports and provide other general administrative support as needed
• Organize and maintain the physical and digital files
• Arrange meetings for internal stakeholder alignment
• Identify, develop, and implement cost saving projects
• Develop and maintain outside vendor and service provider relationship, conduct regular price comparisons and vendor reviews, and engage suppliers and internal stakeholders to achieve project milestones and action plans
• Utilize strong project management to work with internal departments and external customers to roll-out new programs and manage other projects as requested
• Administer and track initial, annual, and remedial fleet training
• Advise management on asset management strategies and opportunities for improvement
• Drive company vehicles as required to fulfill responsibilities
• All other duties as needed

Benefits

• Employee Stock Ownership Plan (ESOP)
• Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s.
• Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
• Family Support: Paid maternity and parental leave to help you focus on what matters most.
• Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
• Referral Bonuses
• Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
• Professional Development: Memberships to industry organizations to keep you connected and growing.
• Career Growth: Great internal mobility opportunities to advance your career.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED