Fleet Administration Specialist

Superior Plus Propane Talent Acquisition•Northbridge, MA

1d•$58,300 - $72,500

About The Position

The Fleet Administration Specialist works closely with Fleet Managers, Operations, Finance, Procurement, Safety, external service providers, government agencies, fleet management providers, technology vendors, and regional stakeholders to support compliant, efficient, and timely fleet operations across the organization.

Requirements

High school completion required.
Minimum three (3) years of related experience in fleet administration, transportation administration, asset administration, compliance administration, equipment administration, or a similar operational support role.
Experience working with fleet management systems, telematics systems, fuel card platforms, Microsoft Excel, Outlook, Word, and shared document repositories.
Working knowledge of vehicle records, licensing, registration, inspection documentation, fuel administration, vendor invoices, and fleet reporting processes.

Nice To Haves

Community college diploma or equivalent training in Business Administration, Transportation, Logistics, Fleet Management, Accounting, or a related field is preferred
Experience with Holman, Samsara, WEX, Petro-Canada, or similar platforms is an asset.

Responsibilities

Maintain accurate and complete vehicle master records in fleet management systems, including unit number, VIN, location, ownership, status, asset type, license information, fuel card information, and related documentation
Support new vehicle onboarding by coordinating required documentation, system setup, licensing readiness, fuel card administration, telematics coordination, and in-service administration
Administer fleet data in systems such as Holman, Samsara, fuel card platforms, licensing portals, and other fleet-related applications
Administer fuel card issuance, replacement, suspension, termination, and driver PIN processes
Prepare, maintain, and distribute recurring fleet reports including vehicle lists, fuel reports, mileage reports, sold vehicle lists, licensing status reports, exception reports, and other operational reporting
Support vendor administration activities including vendor setup, documentation, invoice review, invoice coding, and payment support
Document recurring administrative processes and support the development of fleet SOPs, checklists, templates, and process maps