Fixed Asset and Accounting Specialist

Bassett Mechanical•Kaukauna, WI

20d

About The Position

This role is responsible for tracking, recording, reconciling, and reporting the company's capital assets in accordance with GAAP, tax regulations, and company policies. It also manages accounting and cash management functions for related-party real estate entities while supporting financial reporting, tax compliance, lease accounting, and continuous improvement initiatives. The position reviews capital requests, establishes project records in Viewpoint ERP, classifies costs between capital and expense, monitors construction-in-progress, and records and reconciles fixed asset activity. It uses Sage FAS to inventory, depreciate, and dispose of assets; prepares supporting schedules and documentation for financial statements and income tax reporting; and prepares and files the company's annual Manufacturing Real Estate Returns (Form MR). The role also supports external audit and tax requests and keeps current on relevant capital asset and depreciation tax regulations. The specialist supports lease accounting and reporting under ASC 842, including lease agreement evaluation and recording right-of-use assets and lease liabilities. The role executes accounting transactions and cash management for related-party real estate entities and provides documentation to the external tax preparer for annual tax filings. Additional duties include providing accounting support, pursuing professional development, contributing to continuous improvement, maintaining a safe and lean workplace, and performing responsibilities within the quality management system and ISO standards. There are no direct reports.

Requirements

Bachelor’s degree in Accounting.
Three to five years of progressive experience in public or private accounting.
Ability to perform detailed analysis independently to ensure accurate accounting and/or develop value-added solutions.
Proficiency in Microsoft Excel, Word, and Outlook.
Experience with accounting and fixed asset applications.
Ability to handle confidential company information with integrity.
Strong attention to detail and organizational skills.
Ability to work effectively in a team-oriented environment.
Excellent verbal and written communication and customer service skills.

Nice To Haves

Experience with fixed asset accounting, capitalization policies, and depreciation methodologies.

Responsibilities

Review approved capital requests and determine internal job setup and cost classification in accordance with GAAP, tax regulations, and company policies.
Set up internal capital and expense project jobs in the Viewpoint ERP system.
Determine and apply allocations between capital and expense general ledger accounts for internal projects, as applicable.
Review general ledger detail to ensure appropriate capital-versus-expense classification.
Monitor open construction-in-progress projects and coordinate their timely capitalization.
Review internal capital and operating projects for appropriate sales and use tax treatment.
Record general ledger entries for cost reclassifications, asset additions, depreciation, and disposals; reconcile fixed assets and construction-in-progress monthly.
Use Sage FAS to inventory, depreciate, and dispose of capital assets.
Coordinate and perform periodic fixed asset inventory reviews to identify assets that are obsolete, disposed of, or no longer in service.
Track budgeted capital expenditures against actual costs incurred.
Prepare fixed asset schedules and supporting documentation for financial statement and income tax reporting.
Prepare and file the company's annual Manufacturing Real Estate Returns (Form MR).
Support external audit and tax requests related to fixed assets and construction-in-progress.
Stay current with applicable tax regulations related to capital assets and depreciation.
Support lease accounting and financial reporting under ASC 842, including evaluating lease agreements, recording right-of-use assets and lease liabilities, and preparing supporting documentation for external auditors.
Execute accounting transactions and cash management functions for related-party real estate entities.
Provide documentation to the external tax preparer for annual tax return filings.
Provide additional accounting support to the department as needed.
Establish and follow through on a personal professional development plan.
Contribute to department continuous improvement initiatives.
Support and maintain a safe and lean working environment.
Perform responsibilities within the quality management system and ISO standards.
Perform other duties as assigned.