23878 - Fiscal Technician

Virginia Department of Transportation•Hampton, VA

About The Position

Provide financial support and services including maintaining, calculating, researching, validating, and performing data entry for various accounting transactions. These transactions may encompass time and attendance, accounts payable, procurement, SPCC direct charge, travel, accounts receivable, inventory, and other related fiscal service transactions. The role involves interpreting basic policies and procedures, maintaining financial documents according to retention policies, assisting in preparing financial reports, and responding to inquiries from VDOT staff and contacts.

Requirements

Ability to accurately and efficiently perform data entry into computerized financial systems.
Ability to analyze and interpret financial data.
Ability to communicate effectively orally and in writing with internal and external customers.
Ability to work independently or as a member of a team.
Ability to interpret and apply basic policy, procedures and implement procedural and transactional changes.
Ability to maintain orderly and easily accessible files, purge and dispose of files in accordance with records retention guidelines and schedules.
Ability to perform duties with some degree of difficulty.
Ability to prepare financial reports and run queries.
Ability to report during emergency operations.
Ability to work as part of a team.
Knowledge of Financial Management Systems.
Knowledge of accounts payable and accounts receivable.
Knowledge of basic accounting and business principles sufficient to monitor and analyze data with the ability to interpret basic policies and procedures.
Knowledge of office practices and procedures.
Skill in performing basic math calculations.
Skill in the use of computers and software applications to include automated inventory software and Microsoft Office programs.
Ability to communicate effectively orally and in writing with internal and external customers and to work independently or as a team member.
Ability to report during emergency operations.
Experience interpreting and applying basic policy, procedures and implement procedural and transactional changes.
Experience performing data entry into automated financial systems.
Experience preparing financial reports and running queries.
Experience with file management to include purging and disposing of files in accordance with records retention guidelines and schedules.
Knowledge of basic accounting and business principles sufficient to monitor and analyze data.
Knowledge of office and program support activities.
Skill in performing basic math calculations.
Skill in the use of computers and software applications to include automated inventory software and Microsoft Office programs.

Nice To Haves

A combination of training, experience, or education in Accounting, Accounts Payable, Accounts Receivable or related field desired.
A combination of training, experience, or education in Bookkeeping, Accounting or related field desired.
Experience applying knowledge of GAAP, governmental accounting, internal controls, inventory and compliance.
Knowledge and experience performing account reconciliations and tracking time and attendance.
Knowledge and experience processing accounts payable and accounts receivable.

Responsibilities

Demonstrate knowledge and understanding of agency accounts payable policies and procedures, including the Virginia Prompt Payment Act.
Receive, verify, and reconcile invoices to Cardinal receiver, performing data entry.
Review charges and distributions for appropriateness and accuracy.
Demonstrate knowledge and understanding of agency accounts receivables policies and procedures.
Receive, review, and perform data entry for accounts receivable documentation.
Ensure documentation has appropriate supervisory signatures and approvals.
Interact with originating location to research and resolve discrepancies.
Prepare financial reports, interpret nVision reports, and run queries.
Maintain, purge, and dispose of files in accordance with guidelines and schedules.
Assist with special projects.
May assist with opening and distributing mail.
May serve as receptionist or perform other administrative duties as assigned.
Perform various fiscal and accounting technical and administrative support to Districts and Divisions.
Respond to requests from internal and external customers related to financial documents, project reports, and stored documents.
Assist team with other duties as assigned.
Run and maintain queries in financial systems.
Compare expenditures and analyze data between financial systems.
Maintain reports, records, and other supporting documents.
Research and identify errors and make necessary corrections to resolve discrepancies.
Demonstrate knowledge and understanding of Agency Inventory policies and procedures.
Perform data entry of receipts and issues for department inventory into IMS and Cardinal.
Verify daily transactions and documentation from the previous day against the IMS daily activity register for accuracy and completeness.
Perform data entry of physical counts for locations according to guidelines.
Ensure documentation has appropriate signatures and approvals.
Interact with originating location to research and resolve discrepancies.
Maintain, purge, and dispose of files in accordance with guidelines and schedules.
Maintain and apply knowledge of state and VDOT policies and procedures related to various financial program areas.
Demonstrate knowledge and understanding of agency procurement and small purchase charge card policies and procedures.
Prepare requisitions and purchase orders for material requirements.
Receive, verify, and reconcile cardholders’ monthly SPCC package, performing data entry.
Review charges and distributions for appropriateness and accuracy.
Ensure documentation has appropriate signatures, approvals, and all required SWAM documentation.
Interact with originating location or vendor to research and resolve discrepancies.
Prepare financial reports, interpret Cardinal reports, and run queries.
Maintain, purge, and dispose of files in accordance with guidelines and schedules.
Maintain, calculate, and perform data entry of employee time, overtime, leave, and equipment rental.
Apply and interpret agency time and attendance and related HR policies and procedures.
Review charges and distributions for appropriateness and accuracy.
Ensure paper documentation has appropriate signatures and approvals.
Interact with originating location to research and resolve discrepancies.
Prepare financial reports, interpret Cardinal reports, and run queries.
Maintain, purge, and dispose of files in accordance with guidelines and schedules.
Demonstrate knowledge and understanding of agency travel policies and procedures.
Receive, review, and perform data entry of travel authorizations and reimbursements.
Review charges and distributions for appropriateness and accuracy.
Ensure documentation has appropriate supervisory signatures and approvals.
Interact with originating location to research and resolve discrepancies.